Administrative and Operations Assistant (Part-Time)

HireBus Inc.; Regina; On-site; CAD 21,000 - 32,000; Part time

Job summary

Precision Design Inc. in Regina, SK is seeking an Administrative and Operations Assistant for a part-time on-site role. The position starts at about 20 to 25 hours per week and may scale to full-time as responsibilities grow, reporting to the CEO.

The ideal candidate is organized, detail-oriented, with strong QuickBooks Online and Microsoft 365 skills, and capable of maintaining smooth client communication and project coordination.

Qualifications

• Must be highly organized with the ability to locate and manage files quickly.
• Excellent attention to detail to catch errors in numbers, dates, and names.
• Strong written communication; emails and updates should be clear and error-free.

Responsibilities

• Maintain AP/AR, vendor bills, and expenses in QuickBooks Online weekly.
• Provide weekly status updates for all active client projects.
• Coordinate schedules, internal meetings, and client appointments; keep upcoming commitments visible.
• Update project tasks and deadlines in LiquidPlanner and generate leadership reports.
• Document recurring workflows with SOPs and checklists for continuity.

Skills

Organization

Attention to detail

Proofreading

Scheduling

Communication

Tools

QuickBooks Online

Microsoft 365

LiquidPlanner

Job description

Precision Design Inc. is hiring an Administrative and Operations Assistant in Regina, SK. You will be the operational backbone that lets our team focus on design work and keep clients well looked after. This is a part-time onsite role to start (about 20 to 25 hours per week) that scales toward full-time as you take on more, reporting directly to our CEO.

Who You Are:

• You are organized enough that you know where any file lives and can put your hands on it in under two minutes.

• You catch the small errors in numbers, dates, and names before they spread, and you treat that care as an advantage rather than a chore.

• You close loops without being chased. You send the reminder, confirm the receipt, and verify the file actually uploaded.

• You write clearly and proofread, so your emails and updates land with no typos, no run-ons, and the point up front.

• You bring strong QuickBooks Online skills, entering bills, invoices, and expenses accurately and reconciling AR and AP.

• You bring confidence across Microsoft 365 (Outlook, Teams, OneDrive, SharePoint, Word, Excel) and project software such as LiquidPlanner, using native features rather than workarounds.

Who We Are:

• Precision Design Inc. is a Canadian engineering and design firm working in industrial equipment design since 2006.

• We deliver prototyping, product development, and engineering services to clients across a range of industries.

• We back our work with a 100 percent satisfaction guarantee.

What You Will Do Each Day:

• Keep AP, AR, vendor bills, and expenses current and accurate each week in QuickBooks Online.

• Make sure every active client project gets a weekly status update or follow-up.

• Coordinate schedules, internal meetings, and client appointments, and keep upcoming commitments visible to the team.

• Update project tasks and deadlines in LiquidPlanner and run reports for leadership.

• Write down how recurring work gets done in clear SOPs and checklists so the next person can run it.

Why You'll Love Working Here:

• Part-time onsite role in Regina, Saskatchewan, about 20 to 25 hours per week to start, scaling toward 30 to 40.

• You report directly to the CEO and own real variety across finance, coordination, and client communication, with room to build better systems.