Administrative and Financial Assistant

University of Toronto; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

A major educational institution in Toronto seeks an Administrative and Financial Assistant to provide essential support in financial processes, customer service, and administrative tasks. The successful candidate will demonstrate strong organizational skills, financial expertise, and a commitment to service excellence. This full-time role offers a competitive salary and is integral to maintaining smooth operational functions.

Benefits

Competitive salary

Full-time schedule

Opportunities for professional development

Qualifications

• Minimum two years' relevant financial administrative experience.
• Strong verbal and written communication skills.
• Demonstrated ability to maintain accuracy in financial records.

Responsibilities

• Provide front line support to inquiries.
• Prepare accounts payable and receivable based on guidelines.
• Verify documentation and process payroll.

Skills

Financial administration

Customer service

Organizational skills

MS Office skills

Attention to detail

Time management

Education

Advanced College Diploma

Tools

HRIS

FIS

Job description

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Date Posted: 08/12/2025
Req ID: 44738
Faculty/Division: Faculty of Arts & Science
Department: University College
Campus:St. George (Downtown Toronto)
Position Number: 00056569

Description:

About us:

University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.

Your opportunity:

Working as part of a team, the Administrative and Financial Assistant provides front line support to inquiries and administrative and financial support at University College. The Assistant performs financial administration activities including preparation of expense reimbursements, payment of invoices, accounts payable and receivable. The Assistant also collects relevant documentation, verifies for completion and processes payroll for casual, and staff-appointed groups.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries, distributing incoming and outgoing mail and deliveries
• Preparing accounts payable and accounts receivable according to the University Guide to Financial Management
• Verifying that supporting documentation is attached to financial records before processing in FIS, checking that proper approvals are obtained prior to submitting for processing
• Identifying and resolving individual financial discrepancies
• Maintaining filing system, updating and maintaining records, performing routine data entry
• Collecting supporting documentation required for payroll and/or HRIS processing; processing payroll

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable equivalent combination of education and experience.
• Minimum two (2) years’ relevant financial administrative experience including processing invoices and expense reimbursements or equivalent financial administration tasks
• Demonstrated understanding offinancial administrative procedures and ability to apply guidelines and procedures to a variety of tasks
• Demonstrated strong organizational and administrative coordination skills
• Excellent verbal and written communication skills
• Demonstrated skills in providing strong front-line customer service, strong team player
• Strong MS Office skills including Word, Excel, Outlook
• Demonstrated strong attention to detail and ability meet strict deadlines
• Demonstrated ability to apply a variety of procedures and policies, ability to reconcile detailed information and respond to a variety and high volume of tasks
• Demonstrated ability to prioritize deadlines and to maintain a high level of accuracy, filing and record keeping skills
• Excellent time management and organizational skills and ability to anticipate operational needs and to adapt to changing deadlines

Assets (Nonessential):

• Experience working with HRIS, FIS, or equivalent organizational systems
• Payroll experience for a variety of employee groups
• Knowledge of the University Guide to Financial Management

To be successful in this role you will be:

• Accountable
• Approachable
• Multi-tasker
• Organized
• Team player

Note:

This role is not currently eligible for a hybrid arrangement, pursuant to University policies and guidelines, includingbut not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 08/19/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .