Administrative and Finance Assistant United Nations University

GeoPolist; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

An international organization is seeking an Administrative and Finance Assistant in Toronto, Canada. The role involves supporting HR, finance, and administrative operations, requiring strong organizational skills and fluency in English. Candidates should have a Bachelor's degree and at least 2 years of relevant experience. This position offers a collaborative working environment with opportunities for professional development.

Qualifications

• At least 2 years of experience in HR, finance, or administration.
• Experience with procurement and vendor management.
• Ability to deliver comprehensive client service.

Responsibilities

• Assist with supplier management processes.
• Support procurement activities for goods and services.
• Monitor HR leave and processing travel requests.

Skills

Client-oriented service

Attention to detail

Organizational skills

Proficiency in office software

Fluent in English

Knowledge of HR policies

Education

Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance, Economics, or related fields

Tools

QUANTUM (UNU’s ERP system)

UNALL

SharePoint

Job description

Under the overall guidance and supervision of the Administrative and Finance Associate, the Administrative and Finance Assistant ensures the execution of transparent and efficient HR, finance, and administrative services at UNU-INWEH. The Assistant promotes a collaborative, client-oriented approach and supports the maintenance of high staff morale and efficient financial and administrative operations at the institute.

Responsibilities

• Assists the Supplier Management process.
• Assists with supplier registration and ongoing maintenance.
• Assists with accounting activities in QUANTUM (UNU’s ERP system), including accounts payable, accounts receivable, billing, month-end, and year-end closures.
• Assists with requisition creation, purchase orders, processing receipts, and payments as needed.
• Supports procurement activities for goods and services, from request to delivery and payment.
• Assists with processing travel requests and claims in UNALL and QUANTUM systems.
• Monitors the integrity of the processes and understands the connection between HR and financial management.
• Prepares and maintains personnel files, ensuring confidentiality and accuracy.
• Contributes to positive candidate experience through timely and appropriate communications.
• Serves as HR leave monitor, trains personnel on the absence management module, assists personnel with questions on leave, and provides attendance-related reports.
• Monitors completion of mandatory courses.
• Maintains assigned information and knowledge products on SharePoint.
• Provides support in managing insurance enrollment requests for non-PSA staff and records management.

Education :

Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance, Economics, or related fields relevant to the position or the institute’s work.

Work Experience :

• At least 2 years of post-Bachelor’s degree experience in human resources, finance, and/or administration, preferably in an international organization.
• Ability to handle all areas of human resources, including recruitment, onboarding, performance management, training, career development, leave monitoring, and separation.
• Knowledge of HR policies and their application throughout the employment lifecycle.
• Experience in processing payments and financial transactions.
• Experience in processing travel requests and reimbursements is desirable.
• Experience in procurement, vendor registration, and management is desirable.
• Ability to deliver solutions-oriented client service that meets client needs.
• Attention to detail, process-oriented, proficient in current office software.
• Strong organizational skills, initiative, ability to prioritize, and deliver results in a fast-paced environment.

Languages :

• Fluency in both written and spoken English is required.
• Fluency in French is desired.
• Knowledge of another UN official working language is an asset.

Note: Please mention geopolist.com.com in your application. We also appreciate sharing this opportunity.