Administrative and Finance Assistant (Contract) - Women in Trades and Technology

YWCA Toronto; Golden Horseshoe; On-site; CAD 46,000 - 54,000; Full time

Job summary

YWCA Toronto is seeking a Full-Time Administrative and Finance Assistant for the Women in Trades & Technology programs. The role involves providing administrative and financial support, managing records, and assisting in budget preparation. Ideal candidates will have a Bachelor's degree and relevant experience, with a commitment to anti-oppression principles.

Benefits

Comprehensive medical coverage

Vision coverage

Dental coverage

Life insurance

Long-term disability benefits

Multi-sector pension plan

Vacation

Sick leave

Paid holidays

Professional development support

Qualifications

• 1-3 years relevant work experience.
• Proficiency in Microsoft Office applications.
• Ability to work independently and under pressure.

Responsibilities

• Support the Manager with administrative tasks and data entry.
• Assist in preparing financial claims and budgets.
• Maintain accurate bookkeeping records.

Skills

Communication

Organizational Skills

Problem Solving

Adaptability

Basic Accounting Skills

Multicultural Experience

Education

Bachelor's degree in business administration

Commerce

Tools

Excel

Word

Outlook

Windows

Database Applications

GP Dynamics

Job description

Employment Details

Employment Type: Full-Time, Contract

Work Hours: 35 hours per week

Salary: $46,903 annually (Level 4), plus comprehensive benefits

Location: Etobicoke, Ontario

Contract Period: June 2, 2025 – April 30, 2026

Application Deadlines: Internal - Monday, May 26, 2025; External - Wednesday, May 28, 2025

Join Our Team

YWCA Toronto is committed to anti-discrimination and anti-oppression principles, ensuring a welcoming environment for all women and gender-diverse individuals, including Trans, intersex, non-binary, agender, and Two-Spirit persons. We encourage applications from women and gender-diverse people of all races, ethnicities, religions, abilities, and sexual orientations.

Position Overview

The Administrative and Finance Assistant supports the Women in Trades & Technology (WiTT) programs, providing administrative and financial support to the Manager and Business Administrator, and performing front desk duties as needed.

About YWCA Toronto – Women in Trades and Technology

This program offers training and employment services for women and gender-diverse individuals interested in construction, landscape, and information technology industries. Funded by MTCU, it aims to educate and train participants in trades-specific programs for non-traditional careers.

Key Responsibilities

1. Support the Manager and staff with administrative and organizational tasks, prioritizing urgent matters.
2. Manage records, data collection, and entry into YWCA databases accurately and promptly.
3. Assist in preparing monthly claims and reviewing budgets for WiTT funders, in consultation with the Manager and Business Administrator.
4. Contribute to the preparation and submission of financial claims.
5. Help in budget monitoring and preparation in collaboration with the Manager.
6. Maintain bookkeeping records to the satisfaction of the Manager.
7. Review monthly reports from Finance, address discrepancies, and generate journal entries for corrections.
8. Assist in preparing financial statements for reviews and year-end reports.
9. Support accounts payable and receivable processes in GP Dynamics, monitoring outstanding payments as needed.

Qualifications

• Bachelor's degree in business administration, commerce, or related field.
• Basic accounting skills, including bookkeeping and general principles.
• 1-3 years relevant work experience.
• Proficiency in Windows, Excel, Word, Outlook, and database applications.
• Ability to work independently with flexibility, adaptability, and problem-solving skills.
• Knowledge of employment and trades programs is an asset.
• Ability to work under pressure and within an anti-oppression and feminist framework.
• Excellent communication and organizational skills.
• Experience in multicultural environments and troubleshooting computer hardware/network issues.
• Additional language skills (e.g., Somali, Tamil, Urdu, Hindi, Arabic) are assets.

What We Offer

• Comprehensive medical, vision, and dental coverage.
• Life insurance and long-term disability benefits.
• Multi-sector pension plan with employer contribution of 5.75% and employee contribution of 3.25%.
• Vacation, sick leave, paid holidays, health promotional days, and float days.
• Additional benefits including child care, maternity/parental leave, professional development support.

Additional Notes

A vulnerable sector police reference check is required before hiring. This position is unionized under CUPE Local 2189 and is within the Bargaining Unit. Please specify if you are an internal candidate; note that internal applications are non-secondable.

Posting Date

May 16, 2025

About YWCA Toronto

We transform lives by supporting women and gender-diverse people to escape violence, poverty, and access safe housing. We promote equality and break barriers that hinder progress. We adhere to principles of anti-oppression and the Ontario Human Rights Code. Accommodation is available during the hiring process upon request. Only shortlisted candidates will be contacted. We are a scent-sensitive workplace.