Administrative and Accounting Assistant

Blackrete Builders Inc.; Victoria; On-site; CAD 52,000 - 75,000; Full time

Job summary

A leading company in Victoria is seeking an Accounting & Administrative Assistant to provide critical accounting and administrative support. This role involves key responsibilities in managing accounts receivable and payable, ensuring compliance with policies, and assisting with financial documentation. The ideal candidate is detail-oriented, possesses strong organizational and communication skills, and has a foundational understanding of accounting practices.

Qualifications

• Experience as an Accounting Assistant or similar role.
• Strong working knowledge of Microsoft Office, especially Excel.
• Attention to detail and strong organizational skills.

Responsibilities

• Review and verify timesheets against submitted labor invoices.
• Enter AR and AP invoices accurately into accounting systems.
• Record and reconcile out-of-pocket employee expenses.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Post-secondary education in accounting, finance, or office administration

Job description

Direct message the job poster from Blackrete Builders Inc.

Financial Controller @ Blackrete Builders Inc. | Master of Physics

What We Need:

We are looking for a highly detail-oriented and motivated Accounting & Administrative Assistant to join our team. This role focuses primarily on providing accounting and financial administrative support to ensure accurate record-keeping, timely invoicing, and efficient cost tracking. The ideal candidate has a solid foundation in accounts payable/receivable, strong organizational skills, and the ability to work both independently and collaboratively in a fast-paced environment.

Key Responsibilities:

• Review and verify timesheets against submitted labour invoices for accuracy.
• Allocate labour costs by appropriate cost codes to ensure accurate financial reporting.
• Collaborate with Superintendents and vendors to resolve invoice discrepancies promptly.

2. Accounts Receivable / Accounts Payable (AR/AP):

• Accurately enter AR and AP invoices into accounting systems.
• Ensure all invoice entries are properly coded and up to date.
• Route AP invoices for approval and conduct final reviews post-approval.
• Monitor outstanding receivables and assist in follow-up communications as required.

3. Expense Management:

• Record and reconcile out-of-pocket employee expenses in a timely and accurate manner.
• Ensure compliance with internal policies and documentation standards.

4. Account Administration:

• Set up and maintain new vendor and client accounts in accounting and project management software.
• Keep account and project records up to date, ensuring consistency across systems.
• Assist in tracking job-related costs and account-specific financial information.
• Assist with the preparation of financial summaries, project cost tracking, and other accounting reports.
• Support Project Managers with financial documentation related to ongoing projects.

You Are Someone Who:

• Has experience as an Accounting Assistant, Accounts Payable/Receivable Clerk, or similar accounting support role.
• Possesses strong working knowledge of Microsoft Office (especially Excel) and basic accounting systems.
• Has excellent attention to detail and organizational skills.
• Demonstrates strong communication skills and can liaise effectively with vendors, clients, and internal teams.
• Works independently with minimal supervision and can manage multiple accounting tasks efficiently.
• Holds a high school diploma or equivalent; post-secondary education in accounting, finance, or office administration is an asset.
• Bonus: Experience in construction or project-based accounting environments.

Apply: Administrative and Accounting Assistant - Victoria, BC V8Z 6T8 - Indeed.com

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Construction

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