Administration Services Coordinator

Job Posting (internal-external)

Administration Services Coordinator

Contract: 6-Months Full-Time Contract
Pay Rate: $26.00/hr
Bargaining Unit position: Band 1A

ABOUT THE STOP:

The Stop Community Food Centre’s mission is to increase access to healthy food in a manner that maintains dignity, builds community, and challenges inequality. From its origins 40+ years ago as one of Canada's first food banks, The Stop has since grown into a vibrant community centre that uses food as a gateway to addressing many issues, including poverty, the environment, social isolation, and health in one of Toronto’s lowest-income neighbourhoods. The Stop is accredited by Imagine Canada for excellence in non-profit accountability, transparency, and governance.

THE OPPORTUNITY:

We are looking for a candidate to provide administrative support to The Stop Community Food Centre and assist the Administrative Coordinator with administrative tasks. This position will report to the Director, Finance.

DUTIES & RESPONSIBILITIES:

• Assist the Administrative Coordinator with various administrative tasks among our three locations as needed, such as but not limited to filing, photocopying, mailing, ordering office and cleaning supplies, distributing TTC tickets, etc.
• Provide information on The Stop programs to community members.
• Answer the door and the phone and respond to emails in the general Stop inbox.
• Provide assistance to staff by troubleshooting computers and office equipment (e.g. photocopier, fax, telephones, etc.).
• Manage detailed calendars in Outlook, coordinating virtual meetings and in-person as necessary.
• Support The Stop’s program teams with special projects and tasks as assigned.
• Assist with onboarding and offboarding employees, including organizing welcome packages, equipment requests, maintaining office access, etc.

QUALIFICATIONS:

• As a first point of contact for community members, this position requires excellent interpersonal and communication skills, as well as the following skills:
• Experience in reception or administration.
• Excellent interpersonal skills and a team player while able to work independently.
• Solid computer skills (Microsoft Office Suite, Internet, etc.).
• Ability to problem-solve and troubleshoot.
• Ability to prioritize and manage different tasks at once.
• Ability to work respectfully with marginalized and culturally diverse community members. Understand and practice anti-racist and anti-oppression approach in all aspects of work, including interactions with participants, community members, coworkers, stakeholders, and others.
• Ability to speak a second language is an asset.
• Patience, creativity, and a great sense of humour!

To apply for this job, you must:

• Be aged between 15 and 30 years old on the start date of the job;
• Have a valid Social Insurance Number (SIN); and
• Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.