administration services coordinator

Government of Canada; Caledon; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative professional to join their team. This role involves implementing and reviewing administrative procedures, delegating tasks, and ensuring that deadlines are met in a fast-paced environment. The ideal candidate will possess excellent communication skills and the ability to multitask effectively while maintaining a high level of reliability and adaptability. Join a dynamic team where your contributions will help streamline operations and enhance office efficiency. This is an excellent opportunity to make a meaningful impact within a supportive work setting.

Benefits

Public transportation available

Qualifications

• Must have a secondary school graduation certificate.
• 7 months to less than 1 year of experience required.

Responsibilities

• Implement and review new administrative procedures.
• Delegate tasks and establish work priorities for staff.
• Prepare reports and maintain budget controls.

Skills

Interpersonal Skills

Oral Communication

Written Communication

Time Management

Multitasking

Attention to Detail

Flexibility

Organizational Skills

Reliability

Adaptability

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Spreadsheet

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• Spreadsheet
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player