Administration Officer

Healthscope; Newcastle; On-site; CAD 60,000 - 80,000; Part time

Job summary

A healthcare provider in Ontario is looking for a part-time Administration Officer to support the hospital's Admissions and Reception team. Your responsibilities will include managing the reception desk, handling calls, and maintaining records. The ideal candidate will have excellent communication skills and experience with MS Office. The position offers flexible shifts and a supportive work environment with a focus on work-life balance.

Qualifications

• Excellent interpersonal and communication skills.
• Highly developed organisational skills with the ability to prioritise tasks.
• Strong attention to detail.
• Experience in MS Office (Outlook, Word, and Excel).
• Works well independently and within a team.
• Flexible to work a variety of shifts.

Responsibilities

• Perform a broad range of administration duties including managing a busy reception desk.
• Answer and redirect calls and organise appointments.
• Conduct follow up requests and make reminder calls for visits.
• Maintain accurate and effective record management systems.
• Perform Health Fund Checks as required.

Skills

Excellent interpersonal and communication skills

Highly developed organisational skills

Strong attention to detail

Experience in MS Office (Outlook, Word, and Excel)

Ability to prioritize tasks

Works well independently and within a team

Flexibility to work various shifts

Job description

ADMINISTRATION OFFICER

Part Time - 48 hours per fortnight

Are you looking for a rewarding career that allows you to combine your professional skill and passion for delivering excellent customer service to people?

Our Patient Services Team have several vacancies for enthusiastic and motivated individuals to work alongside our team of Administration staff in supporting the hospital’s Admissions and Reception.

As An Administration Officer Your Responsibilities Will Include

• Perform a broad range of administration duties including:
• Manage a busy reception desk
• Answer and redirect calls
• Organise appointments and prepare admission paperwork
• Conduct follow up requests and make reminder calls for visits
• Maintain accurate and effective record management systems including preparation of medical records
• Perform Health Fund Checks as required
• Manage the collection of excesses/co payments
• Coordinate with staff from other departments
• Complete other clerical tasks such as data entry
  
  

Hunter Valley Private Hospital is located on the fringe of Newcastle, close to beaches and the Hunter Valley and is close to the Pacific Motorway, vineyards and university. The hospital is an 83 bed facility which offers a variety of surgical, medical and rehabilitation services.

Employment at Hunter Valley Private allows you to embrace a quality lifestyle. As the longest established private hospital in the region, HVPH enjoys seeing exceptionally high patient satisfaction scores and prides itself on being a referrer of choice due to the exceptional care patients receive.

Enjoy an easy journey to work with free parking in a relatively quiet location.

We provide flexibility in rostering and strive to help staff maintain a positive work life balance. Workplace safety is extremely important at HVPH, with all staff engaged in safety and wellbeing programs across the site, including Fitness Passport.

Selection Criteria

• Excellent interpersonal and communication skills
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
• Strong attention to detail
• Experience in MS Office (Outlook, Word, and Excel)
• Works well independently and within a team
• Flexible to work a variety of shifts – early/late shifts & weekend work
• WebPas Hospital system experience (Desired)
  
  

Applications close: 4 th August 2025

For further enquiries: Michelle Curry - Front Office Manager, 02 4944 3782

To Apply: Please click on the 'Apply' button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.