administration officer

Government of Canada - Western; Nanaimo; On-site; CAD 45,000 - 60,000; Full time

Job summary

A governmental organization in Nanaimo is seeking an administrative coordinator to oversee office procedures, delegate tasks, and ensure alignment with policies. The role requires at least one year of experience and a secondary education certificate. Responsibilities include managing budgets and coordinating office services. This position is on-site only, with no remote work options.

Qualifications

• 1 year to less than 2 years of experience.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to information and privacy legislation.
• Coordinate office services such as accommodation and equipment.
• Assist in the preparation of operating budget.
• Assemble data and prepare reports.
• Oversee and coordinate office administrative procedures.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people