administration officer

Government of Canada - Western; Nanaimo; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading government organization is seeking an administrative professional to oversee office procedures, manage staff, and ensure compliance with internal policies. The role requires a secondary school graduation certificate and some prior administrative experience. You will be tasked with evaluating procedures, coordinating office services, and preparing budgets and reports.

Qualifications

• 1-2 years of experience in administration.
• High school diploma required.
• Experience in supervising office staff.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Administer policies related to information requests.
• Assist in preparation of operating budget.

Skills

Administrative procedures evaluation

Delegation

Budget preparation

Report preparation

Education

Secondary (high) school graduation certificate

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people