administration officer

Government of Canada - Western; Nanaimo; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established government entity is seeking a dedicated administrative professional to enhance office efficiency. This role involves evaluating and implementing new procedures, delegating tasks to support staff, and ensuring compliance with deadlines. You will coordinate office services, assist in budget preparation, and oversee administrative activities. If you thrive in a structured environment and possess strong organizational skills, this opportunity is perfect for you to contribute to public service and make a difference in your community.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong organizational and communication skills are essential.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff and establish work priorities.
• Administer policies related to government access to information.

Skills

Administrative Skills

Organizational Skills

Communication Skills

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On-site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals, and correspondence
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people