administration officer

Government of Canada - Atlantic; Burnaby; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government organization in Burnaby, Canada is seeking an Administrative Officer to implement and review administrative procedures and oversee a team of 3-4 people. Responsibilities include managing the operating budget, preparing reports, and ensuring office services are efficiently coordinated. Candidates should have at least 7 months of experience and relevant education or equivalent experience.

Benefits

Parking available

Qualifications

• Criminal record check required.
• Experience in administrative roles preferred.
• 7 months to less than 1 year experience.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Prepare operating budget and maintain inventory controls.

Skills

Attention to detail

Ability to work independently

Fast-paced environment

Education

College, CEGEP or other non-university certificate or diploma

Tools

MS Excel

MS Office

Quick Books

Adobe Photoshop

Accounting software

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• Electronic scheduler
• Adobe Photoshop
• Quick Books
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive
• LinkedIn

Additional information

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail

Benefits

• Parking available