Administration - Institutional Services

Kent Building Supplies; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading retail building supply chain in Halifax is seeking a Sales Administrative Assistant to support the Institutional Sales team. Responsibilities include managing billing, invoicing, and processing purchase orders. Candidates should have experience with D365 and Microsoft Office, along with strong attention to detail. This role offers opportunities for growth in a dynamic environment.

Qualifications

• Experience with D365 and Microsoft Office is an asset.
• Customer service experience is an asset.
• Experience in a similar role is an asset.

Responsibilities

• Provide administrative support to the Institutional Sales team.
• Manage billing and invoicing.
• Process purchase orders for special order materials.

Skills

Experience with D365

Experience with Microsoft Office

Customer service experience

High attention to detail

Ability to work in a fast-paced environment

Job description

Join to apply for the Administration - Institutional Services role at Kent Building Supplies.

This position supports the sales and operations teams, with an immediate opening for a Sales Administrative Assistant at our Kent location – Halifax Shipyard.

Responsibilities

• Provide administrative support to the Institutional Sales team.
• Manage billing and invoicing.
• Deal with vendors.
• Process purchase orders for special order materials.
• Receive and direct incoming calls professionally.
• Photocopy, fax, and maintain filing systems and administration files.
• Communicate with involved parties and inform supervisors when assistance is needed.
• Perform other administrative duties as assigned.

Qualifications

• Experience with D365 and Microsoft Office is an asset.
• Experience with government contracts is an asset.
• Ability to work in a fast-paced, changing environment.
• High attention to detail and sense of urgency when working independently.
• Customer service experience is an asset.
• Experience in a similar role is an asset.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Canada and the US with 20,000 employees. We foster a culture of integrity, talent development, and inclusion, offering growth opportunities across divisions.

We are committed to accessibility and encourage applicants needing accommodations to apply. We promote an inclusive environment where everyone can contribute fully.

About The Team

Kent is Atlantic Canada’s largest retail building supply chain, with 48 locations and an ecommerce platform. Our mission is to provide superior customer service, quality products, and competitive prices. We prioritize safety, employee development, and continuous improvement. Our operations include retail stores, truss manufacturing, and a wholesale drywall company. We are part of the Independent Lumber Dealers Co-operative and the ARENA buying group, ensuring great product selection and pricing.