Administration Coordinator

Indochino; Vancouver; Hybrid; CAD 55,000 - 60,000; Full time

Job summary

Indochino is seeking a Benefits Coordinator responsible for managing employee benefits and ensuring data accuracy in our HRIS. This role prioritizes organizational skills and discretion, offering a hybrid work environment, competitive salary, and a robust benefits package including vacation time and employee discounts.

Benefits

3 weeks' vacation

Excellent benefits package

Paid Birthday Time Off

Discounted Employee pricing

Free Suit Every Year

Qualifications

• 2-3 years experience as a Benefits Coordinator or in a similar role.
• Strong understanding of Benefits practices and employment laws.
• Familiarity with payroll and benefits software is an asset.

Responsibilities

• Administer Canadian and US employee benefits including health and life insurance.
• Maintain accuracy of HRIS data and assist in reporting.
• Coordinate new hire onboarding processes and company events.

Skills

Confidentiality

Communication

Organizational Skills

Attention to Detail

Initiative

Education

Post-secondary education in human resources or related field

Tools

ADP Workforce Now

UKG Pro

MS Office Suite

Job description

This role will be responsible for employee benefits onboarding, benefits records maintenance and benefits administration. The role will also be responsible for maintaining data integrity in our HRIS for all new and existing Indochino employees at our HQ and in all our Showrooms. Excellent organizational skills with the ability to prioritize and multitask in a fast-paced environment.

RESPONSIBILITIES:

• Administer Canadian employee benefit, such as extended health, dental, Company Share Options, LTD, life insurance & AD&D
• Administer US employee benefits, such as group health, dental and vision, Company Share Options, LTD, Life insurance & AD&D, COBRA & commuter benefits.
• Administer leave of absences based on Canadian provincial or US state laws and company policy.
• Responsible for overall benefits HRIS data – ensure the information is up to date and accurate at all times.
• Work closely with Payroll Coordinator and People & Culture Team.
• Review and reconcile benefit premium statements.
• Providing reports as needed for budgeting/renewal purposes for P&C and Finance departments
• Records employee status updates, such as change of address, departmental transfers, rate increases and terminations, in the HR Information Systems.
• Informs Payroll department of any changes to employee status
• Daily reviewing of both Talent and Total Rewards email accounts and address accordingly
• File new paperwork from Docusign to Employee Files
• May assist in scheduling interviews with hiring managers and candidates.
• Coordinates background screening, license verification and reference checks of candidates.
• Organizes the new hire and onboarding processes, including review of company policies, collection and processing of new hire paperwork, and completion of orientation.
• Assist in organizing Company events
• Support other functions as assigned

REQUIREMENTS:

• 2 - 3 years’ experience as a Benefits Coordinator or in a similar role
• Post-secondary education, human resources, payroll, or related field
• Ability to act with discretion when handling confidential information.
• Strong understanding of Benefits practices and employment laws
• Familiarity with payroll and benefits software; experience with ADP Workforce Now or UKG Pro considered an asset.
• Ability to take initiative and work with minimal supervision.
• Ability to manage confidential information with discretion and professionalism.
• Proficiency in MS Office Suite, especially Excel, and ability to learn other systems quickly.
• Excellent communication and organizational skills
• Strong attention to detail with a high level of accuracy

• Ability to work both independently and collaboratively as part of a team.

Why we think you’ll like working here:

• Compensation range: $55,000 to $60,000
• 3 weeks' vacation and excellent benefits package
• Flexible and Hybrid Working Environment (2 days in the office/3 days from home)
• Paid Birthday Time Off
• Discounted Employee pricing
• Free Suit Every Year
• Working closely with cross-channel teams to give a full business view