Administration Coordinator

Independent Mechanical Supply; Oakville; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is looking for an Administrative Coordinator to join their dynamic team. This role is pivotal in supporting the Project Quotations Team by providing exceptional administrative assistance, managing a high-volume inbox, and ensuring departmental efficiency. The ideal candidate thrives in a fast-paced environment, possesses strong organizational skills, and excels in communication. With a commitment to employee growth and a relaxed work culture, this company offers a unique opportunity to develop your career while contributing to a supportive team atmosphere.

Qualifications

• Highly organized with attention to detail.
• Proven ability to meet challenging deadlines consistently.

Responsibilities

• Manage a high volume inbox and review incoming requests.
• Serve as a central communication point within and across departments.

Skills

Organizational Skills

Analytical Skills

Communication Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Tools

Monday.com

Job description

Since launching in 2009, Independent Mechanical Supply (IMS) has become GTA contractors’ preferred distributor of plumbing, hydronics, and PVF products. We’re proud to have one of the largest product selections in the industry. Our customers love both our selection and working with our team.

Position Overview

Independent Mechanical Supply is seeking an Administrative Coordinator who is highly organized, enjoys achieving "inbox-zero," and plays a key role in ensuring departmental efficiency.

The successful candidate will support the Project Quotations Team to grow project business by providing exceptional administrative support related to:

1. Managing a high volume inbox
2. Reviewing incoming requests and assigning, forwarding, or acting on them appropriately
3. Serving as a central communication point within and across departments
4. Setting up and updating projects in Monday.com
5. Ordering office supplies
6. Filing
7. Performing other related duties as assigned

Required Attributes, Knowledge, Skills, and Experience

• Highly organized with attention to detail
• Strong analytical and planning skills
• Motivated by deadlines and a fast-paced environment
• Proven ability to meet challenging deadlines consistently
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Outlook
• Intermediate proficiency in Microsoft Excel and Word
• Customer-centric attitude with a focus on exceeding expectations

IMS is a mid-sized company with a small-company feel. We’re professional, yet relaxed, and committed to maintaining an open work environment with accessible senior leadership. We value opportunities for our employees to learn and grow. If you’re interested in developing your career, this is the place for you.

Independent Mechanical Supply is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please inform us if you require accommodations at any stage of the process.