Administration Coordinator

2190 Winston Park Dr, Oakville, ON L6H 5W1, Canada Req #35

Friday, April 25, 2025

Since launching in 2009, Independent Mechanical Supply (IMS) has become GTA contractors’ preferred distributor of plumbing, hydronics, and PVF products. We’re proud to have one of the largest product selections in the industry. Our customers appreciate both our extensive selection and our dedicated team.

Position: Administrative Coordinator

IMS is seeking an Administrative Coordinator who excels at organization, managing inboxes efficiently, and playing a vital role in ensuring departmental operations run smoothly.

The successful candidate will support the Project Quotations Team to expand project business by providing exceptional administrative support, including:

• Managing a high-volume inbox
• Reviewing incoming requests and assigning, forwarding, or acting on them appropriately
• Serving as a communication hub within and across departments
• Setting up and updating projects in Monday.com
• Ordering office supplies
• Filing documents
• Performing other related duties as assigned

Required Attributes, Knowledge, Skills, and Experience

• Highly organized with strong attention to detail
• Analytical and planning skills
• Ability to work under deadlines in a fast-paced environment
• Consistently meets challenging deadlines
• Excellent written and verbal communication skills
• Advanced proficiency with Microsoft Outlook
• Intermediate proficiency with Microsoft Excel and Word
• Customer-focused: committed to exceeding expectations

IMS offers a professional yet relaxed work environment with opportunities for growth and advancement. We value an open-door policy with accessible senior leadership. We are committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Please inform us if you require accommodations at any stage of the process.