Administration Assistant

Focus Consultants; Greater Sudbury; On-site; CAD 35,000 - 50,000; Full time

Job summary

Focus Consultants is seeking a proactive Administrative Assistant to join their growing team in Greater Sudbury. This entry-level role involves supporting various office functions, including data entry, document management, and coordination of meetings. Ideal candidates are eager to learn, have a strong IT background, and excellent communication skills. Opportunities for professional growth and a dynamic work environment await you.

Qualifications

• Training is provided for this entry-level position.
• Some office experience is beneficial but not required.

Responsibilities

• Assist with day-to-day administrative tasks such as data entry and document management.
• Support IT administrator with basic troubleshooting and maintenance.

Skills

Excellent IT literacy

Strong written and verbal communication skills

Problem-solving skills

Self-motivated

Positive personality

Education

General educational background in English and Mathematics

Tools

Microsoft Office

Job description

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Nottingham Office Based

We are a forward-thinking, growing SME operating from the East Midlands. With strong sustainability credentials and a commitment to making a positive impact, we actively seek to drive change in our industry. Our innovative approach, coupled with a hybrid work environment, provides our employees with a dynamic and inclusive atmosphere where they can thrive and contribute to our collective success.

We are committed to fostering a culture of continual professional development and collaboration, offering opportunities for growth within various disciplines and delivering exceptional client service. As a thriving player in our industry, we recognize the importance of a strong administrative backbone to keep our operations running smoothly.

Skills

Are you a proactive and organized individual looking to kickstart your career in administration? We’re excited to offer a fantastic opportunity to join our small close-knit team. This role is designed for someone with a passion for administrative excellence, with a flexible skillset as there will be the opportunity to support a variety of office and corporate duties. Your role will encompass :

• Assistance in day-to-day administrative tasks such as data entry, document management, diary reminders and monitoring responses, and general record-keeping.
• Design and creation / development of high quality, visually striking documentation and other outputs – reports, training slides, presentations and online marketing materials.
• Support our IT administrator in basic day to day trouble shooting and maintenance of system functionality.
• Handling incoming enquiries and correspondence, both internally and externally.
• Contribution to office management and housekeeping – work as directed to ensure a welcoming, tidy office and optimal visitor and staff experience.
• Coordination and schedule meetings, conferences, and appointments.
• Collaboration with different team members to ensure seamless communication and support execution of corporate projects in areas such as facilities and marketing.
• Contribution to process improvement initiatives under our Quality Assurance protocols to enhance administrative efficiency.
• Help research certain areas relevant to our services and corporate function to feed into drafting items such as policies and procedures and company communications.
• Maintain a proactive and adaptable approach to tackle diverse tasks as they arise.

There may occasionally be the opportunity to provide support in financial administration activities for our accounts function where requested.

As a Focus administration assistant, you will play a vital role in supporting our administrative and corporate function and report primarily to the Administration Manager. We do not employ ordinary administrators here – your role will be varied and allow for continuous development in role within a rapidly growing firm; plus, we are keen to embrace staff ideas, so bring plenty of drive and a ‘can-do’ attitude. You will have the chance to develop a wide range of skills and gain exposure to various aspects of our business, setting the foundation for your professional growth. We’re looking for an individual who can thrive in a deadline driven and quality conscious environment and is eager to learn.

The successful candidate need not necessarily have prior experience working in such a varied role as training is provided for this entry-level appointment; however, some office experience is beneficial and the right attitude and general aptitude are vital. We seek applications from exceptional individuals exhibiting potential to learn and adapt.

Requirements

• Good general educational background in core elements of English and Mathematics.
• Excellent IT literacy and ability to learn new systems easily – vitally, with advanced Microsoft Office skills, and ideally previous design experience.
• Artistic flair in the aesthetics of developing and reformatting eye-catching electronic marketing materials, reports and presentations is essential.
• Strong written and verbal communication skills, with high attention to detail.
• Positive, approachable personality with the ability to build strong relationships.
• Ability to manage a busy workload, prioritize tasks, and meet deadlines.
• Self-motivated, proactive team player able to work independently with some supervision.
• Trustworthy, discrete, and aware of confidentiality requirements for certain areas of processing.
• The ability to deliver excellent customer service internally and externally.
• Interest in sustainability desirable.
• Modern, relaxed working environment.
• Some opportunity for occasional home working by agreement. Role requirements are Nottingham site based and offers you the best exposure to our culture and staff support network on this steep learning curve.
• Exposure to multi-faceted workload across our administrative operations with comprehensive training.
• Opportunity for growth and progression within a company that values diversity and inclusion, with real potential to develop in role and take on further responsibility.

The role should help develop the skills of the successful candidate, broadening their understanding of administration and business operations.

If you are motivated a team player with strong problem-solving skills looking for a new challenge, we would love to hear from you.

Please forward your CV to [e-mail] quoting Reference : AA / March-2025

Focus Consultants is an Equal Opportunities employer and welcomes applications from all sectors of the community : Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture.

Please note, due to candidate numbers, we are unable to give feedback on all applications received that are not selected for shortlisting.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Construction

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