Administration and Accounting Assistant - BCL Engineering

GSI environement Incorporé d'Filial Englobe; Saskatoon; On-site; CAD 45,000 - 55,000; Full time

Job summary

An environmental consultancy firm in Canada is seeking an Administration and Accounting Assistant to support project invoicing and accounts receivable management using Deltek Vantagepoint. The ideal candidate has 2+ years of experience in an office environment, exceptional communication skills, and a detail-oriented approach. The role requires coordinating billing details with project managers and maintaining accurate client information while supporting a dynamic team environment.

Qualifications

• 2+ years' experience in an office environment.
• Hands-on experience with Deltek Vantagepoint.
• Experience in a billing environment.
• Exceptional verbal and written communication skills.
• Strong understanding of billing workflows and accounts receivable.

Responsibilities

• Manage client invoicing and receivables tracking.
• Coordinate with project managers for user support.
• Generate timely client invoices based on contract terms.
• Assist with month-end and year-end close processes.
• Provide administrative support to the team.

Skills

Detail-oriented

Communication Skills

Organization

Proficiency in Microsoft Office

Billing Workflow Knowledge

Education

Diploma in Office Administration

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

Overview

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Who we are

At BCL, a division of Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you? Learn more about the role.

Role and responsibilities

As an Administration and Accounting Assistant, you will work in collaboration with the entire BCL Engineering Team. You will have a strong background in billing, accounts receivable, and project setup within the Deltek Vantagepoint or similar software platform. This role is ideal for someone who is highly detail-oriented and thrives in a fast-paced, project-based environment. You will be responsible for managing the day-to-day functions of Deltek Vantagepoint as it relates to client invoicing, receivables tracking, opening new job / project codes, tracking time and billing within projects.

• Coordinate with project managers and provide user support to review billing details, fee structures, and backup documentation.
• Create, coordinate, and close out project / job codes in Deltek Vantagepoint based on contract and project requirements.
• Generate and distribute accurate and timely client invoices in accordance with contract terms and billing schedules.
• Monitor accounts receivable, follow up on outstanding invoices, and support collection efforts.
• Maintain and update client billing contacts, billing terms, and project-level settings.
• Assist with month-end and year-end close processes related to accounts receivable and billing.
• Provide user support for billing- and AR-related functions within Deltek Vantagepoint.
• Stay current with system updates and enhancements relevant to billing and receivables.
• Coordinate timesheet submission and tracking as required.

Our Administrative Team at BCL supports all administrative tasks required to operate the business. As such, you will support in other duties including :

• Greet and direct clients and visitors on arrival at the office.
• Answer and direct phone calls and inquiries.
• Direct and problem solve inquiries from staff.
• Maintain internal spreadsheets including staff lists, cell phone lists, etc.
• Event booking as well as planning, ordering and / or coordinating catering for meeting meals.
• Client communications.
• Additional tasks as required on an as-needed basis.

What makes you unique

• Positive demeanor with interest in supporting individuals and teams.
• Minimum of 2+ years’ experience in an office environment with 2 years of hands-on experience with Deltek Vantagepoint.
• Experience working in a similar capacity in a time- and billing environment.
• Exceptional verbal and written communication skills.
• Proficient with Microsoft Office, specifically Word, Excel, PowerPoint and Outlook.
• Strong understanding of billing workflows, invoicing cycles, and accounts receivable within a project-based firm.
• Experience with setting up new jobs / projects in an ERP system.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Excel (pivot tables, lookups, etc.) is an asset.
• Attention to detail and ability to meet tight deadlines.
• Prior experience supporting internal users or finance / accounting teams.
• Experience in a professional services environment (e.g., architecture, engineering, consulting).
• Knowledge of Deltek report customization and dashboard creation.
• Ability to work independently and as part of a collaborative team.
• Diploma in Office Administration is considered an asset.

What our employees say about us

At Englobe, I have found more than a job, a welcoming, human and stimulating environment. The warm atmosphere and the respect accorded to everyone, along with support, patience and encouragement, have been enormously important. I was able to adapt to a new life, a new country and a new rhythm. Englobe is a place where I can grow professionally while maintaining a good work-life balance.

Want to find out more?

Take the time to watch our ESG video. Discover our 2023 Impact Report and Englobe's Code of Conduct.

Content you may like

• Englobe joins the Colliers family
• Landslide in La Baie : Dedication, resilience, and empathy
• Innovative anti-avalanche barriers : securing a sustainable future
• 35 years dedicated to protecting the environment : Steve Chevarie\'s story
• A talented young engineer takes flight