Administration and Accounting Assistant - BCL Engineering

Englobe; Saskatoon; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading engineering firm located in Canada is seeking an Administration and Accounting Assistant to support billing operations and project setups. The ideal candidate will have at least 2 years of office experience with expertise in Deltek Vantagepoint. Responsibilities include managing client invoicing, receivables tracking, and providing administrative support. A collaborative environment with a focus on innovation is offered.

Benefits

Collaborative work environment

Career development opportunities

Qualifications

• Minimum of 2 years' office experience required.
• Hands-on experience with Deltek Vantagepoint preferred.
• Strong understanding of billing workflows and invoicing cycles.

Responsibilities

• Coordinate with project managers on billing details and fee structures.
• Create and close out project/job codes based on requirements.
• Generate and distribute client invoices according to schedules.
• Monitor accounts receivable and follow up on invoices.
• Assist with month-end and year-end close processes.

Skills

Billing expertise

Accounts receivable

Detail-oriented

Microsoft Office proficiency

Communication skills

Education

Diploma in Office Administration

Tools

Deltek Vantagepoint

Microsoft Excel

Job description

Overview

Your mission

You will play an important role in a dynamic and passionate team, collaborating on a variety of projects of all sizes and scopes in the environment, renewable energies, hydroelectricity, transportation, materials, buildings and climate change markets. Boldness, innovation and collaboration are an integral part of our daily operations.

Who we are

At BCL, a division of Englobe, our rigor is matched by sincere care for our colleagues, our customers, our communities, and the environment. We are committed to making a real difference, one project at a time, and to having a positive, lasting impact. We approach our work with fresh perspectives, relying on collaboration and a diversity of voices. With an entrepreneurial spirit, we empower our customers and communities with boldness and optimism. We are determined to leave a lasting legacy for generations to come.

Does this sound like the right fit for you? Learn more about the role.

Role

As an Administration and Accounting Assistant, you will work in collaboration with the entire BCL Engineering Team. You will have a strong background in billing, accounts receivable, and project setup within the Deltek Vantagepoint or similar software platform. This role is ideal for someone who is highly detail-oriented and thrives in a fast-paced, project-based environment. You will be responsible for managing the day-to-day functions of Deltek Vantagepoint as it relates to client invoicing, receivables tracking, opening new job / project codes, tracking time and billing within projects.

Your main responsibilities

• Coordinate with project managers and provide user support to review billing details, fee structures, and backup documentation
• Create, coordinate, and close out project / job codes in Deltek Vantagepoint based on contract and project requirements
• Generate and distribute accurate and timely client invoices in accordance with contract terms and billing schedules
• Monitor accounts receivable, follow up on outstanding invoices, and support collection efforts
• Maintain and update client billing contacts, billing terms, and project-level settings
• Assist with month-end and year-end close processes related to accounts receivable and billing
• Provide user support for billing- and AR-related functions within Deltek Vantagepoint
• Stay current with system updates and enhancements relevant to billing and receivables
• Coordinate timesheet submission and tracking as required

Administrative duties

• Greet and direct clients and visitors on arrival at office
• Answer and direct phone calls and inquiries
• Direct and problem solve inquiries from staff
• Maintain internal spreadsheets including staff lists, cell phone lists, etc.
• Event booking and coordination of catering for meetings
• Client communications; additional tasks as required on an as-needed basis

What makes you unique

• Positive demeanor with interest in supporting individuals and teams
• Minimum of 2 years' office experience with 2 years of hands-on experience with Deltek Vantagepoint
• Experience in a time- and billing environment
• Exceptional verbal and written communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong understanding of billing workflows, invoicing cycles, and accounts receivable in a project-based firm
• Experience setting up new jobs / projects in an ERP system
• Excellent organizational and communication skills
• Proficiency in Microsoft Excel (pivot tables, lookups, etc.) is an asset
• Attention to detail and ability to meet tight deadlines
• Experience supporting internal users or finance / accounting teams
• Experience in a professional services environment (e.g., architecture, engineering, consulting)
• Knowledge of Deltek report customization and dashboard creation
• Ability to work independently and as part of a collaborative team
• Diploma in Office Administration is an asset

What our employees say about us

At Englobe, I\'ve found more than a job, I\'ve found a welcoming, human and stimulating environment. What I appreciate most is the warm atmosphere and the respect accorded to everyone. Your support, patience and encouragement have been enormously important. Thanks to you, I was able to adapt to a new life, a new country and a new rhythm. I felt welcomed, guided and in my place. For me, Englobe is a place where I can grow professionally while maintaining a good life balance. Thank you Englobe, as we say back home, dieureudieuff Englobe. - Materials testing technician

Want to find out more? Take the time to watch our ESG video

Discover our 2023 Impact Report and Englobe\'s Code of Conduct.

Qualifications

Responsibilities

As an Administration and Accounting Assistant, you will work in collaboration with the entire BCL Engineering Team. You will have a strong background in billing, accounts receivable, and project setup within the Deltek Vantagepoint or similar software platform. This role is ideal for someone who is highly detail-oriented and thrives in a fast-paced, project-based environment. You will be responsible for managing the day-to-day functions of Deltek Vantagepoint as it relates to client invoicing, receivables tracking, opening new job / project codes, tracking time and billing within projects.

Your main responsibilities

• Coordinate with project managers and provide user support to review billing details, fee structures, and backup documentation
• Create, coordinate, and close out project / job codes in Deltek Vantagepoint based on contract and project requirements
• Generate and distribute accurate and timely client invoices in accordance with contract terms and billing schedules
• Monitor accounts receivable, follow up on outstanding invoices, and support collection efforts
• Maintain and update client billing contacts, billing terms, and project-level settings
• Assist with month-end and year-end close processes related to accounts receivable and billing
• Provide user support for billing- and AR-related functions within Deltek Vantagepoint
• Stay current with system updates and enhancements relevant to billing and receivables
• Coordinate timesheet submission and tracking as required

Our Administrative Team at BCL support each other to provide all Administrative tasks required to operate the business. As such, you will support in other duties including :

• Greet and direct clients and visitors on arrival at office
• Answer and direct phone calls and inquiries
• Direct and problem solve inquiries from staff
• Maintaining internal spreadsheets including staff lists, cell phone lists, etc.
• Event booking and coordination of catering for meetings
• Client communications
• Additional tasks as required on an as-needed basis

Englobe Corp. adheres to employment equity and equal opportunity programs and encourages all women, visible minorities, Aboriginals and disabled persons to apply. Only selected candidates will be contacted.

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