Admin & Creative Operations Assistant

The Mighty Studio; Toronto; On-site; CAD 20,000 - 40,000; Part time

Job summary

An established industry player in photography is seeking a proactive Admin & Creative Operations Assistant to support their growing studio. This part-time role offers a unique opportunity to blend creative and administrative tasks, ensuring smooth operations behind the scenes. You will be responsible for managing communications, scheduling, and assisting with studio logistics, all while contributing to a vibrant creative environment. If you are organized, detail-oriented, and passionate about supporting creative projects, this position could evolve into a full-time role with greater responsibilities as the business expands.

Qualifications

• Detail-oriented individual with strong organizational skills.
• Experience in managing communications and scheduling effectively.

Responsibilities

• Manage emails, schedule bookings, and assist with studio setup.
• Track expenses and assist with light bookkeeping tasks.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Basic Photography Knowledge

Tech-Savvy (Excel/Sheets, G Suite, Notion)

Understanding of Small Business Finances

Education

High School Diploma

Experience in Creative Production

Tools

Canva

Capture One

Job description

Location:Toronto, ON (In-person required)

Hours:15-20 hours/ week

Type:Part-Time (with potential to grow into Full-Time)

About Me

I'm a professional photographer running a photography studio in Toronto. My work involves a mix of shoots, creative projects, client management, and business operations. I’m looking for someone to become a core part of my team—someone trustworthy, organized, and proactive, who can help manage both the business and the creative day-to-day.

Role Overview

As myAdmin & Creative Operations Assistant, you’ll be my go-to person for everything from email management and scheduling to helping set up shoots and keeping my studio running smoothly. You should be someone who enjoys taking initiative, thrives on solving problems, and has a balance of creative understanding and business sense.

What You’ll Do

• Email & Communication Management:Triage emails, draft responses, and stay on top of communications.
• Studio Support:Assist with studio setup and takedown, organization, cleaning, and ongoing maintenance.
• Scheduling & Booking:Manage calendars, client sessions, equipment rentals, and travel (when needed).
• Business Admin:Track expenses, create and manage spreadsheets, assist with bookkeeping and business filings.
• Financial Support:Help with financial projections, budgeting, and provide insight from a finance-savvy perspective.
• Creative Support:Understand the flow of shoots and projects; help ensure things run smoothly behind the scenes.
• Proactive Problem Solving:Anticipate needs, find ways to improve workflows, and manage tasks independently.
• Growth-Oriented:Potential to evolve into a full-time, higher-responsibility role as the business grows.

You Might Be a Great Fit If You...

• Are based in Toronto and can work in person
• Have basic knowledge of photography or creative production
• Are comfortable setting up light gear and moving around a studio
• Are organized, detail-oriented, and tech-savvy (Excel/Sheets, G Suite, Notion)
• Have some understanding of small business finances, budgeting, or bookkeeping
• Can be trusted with confidential information and sensitive details
• Enjoy working independently but can also collaborate well when needed
• Have a “no task too small” attitude—ready to pitch in wherever needed

Bonus Points If You...

• Have worked with a creative professional or small business owner before
• Have a passion for photography or visual art
• Are familiar with marketing tools or social media planning
• Know your way in and out of Canva
• Know how to use Capture One

Compensation

Hourly rate based on experience. This is a part-time role to start, with strong potential to grow into a full-time position.

How to Apply

To show you’ve read this all the way through (and you're detail-oriented!), pleaseemail:[e-mail]

Use the subject line:

Admin & Creative Operations Assistant – [Your Name]

Include:

• Yourresume
• Acover letterthat tells me:
• Who you are
• What you do now
• What you want to do
• How you think you can help me and The Mighty Studio

And a summary to help you craft the above:

Key Responsibilities:

• Admin Support: Manages email triage, scheduling, client session bookings, equipment rentals, and light travel planning.
• Studio Support: Helps set up and clean studio, organizes gear and props, maintains studio functionality.
• Financial Admin: Tracks expenses, updates spreadsheets, assists with light bookkeeping and budgeting tasks.
• Creative Support: Understands shoot flow, preps materials, and keeps things on track behind the scenes.
• Task Execution: Takes initiative on recurring tasks and flags opportunities to optimize workflows.