Admin Coordinator

Baker Tilly Canada; Courtice; On-site; CAD 50,000 - 70,000; Full time

Job summary

Baker Tilly Canada is seeking an Admin Coordinator to support daily operations and ensure efficient administrative processes in a professional services environment. This role involves coordinating a team, managing workflows, and enhancing administrative procedures. Successful candidates will enjoy competitive compensation, flexible work, and opportunities for professional growth.

Benefits

3 weeks paid vacation to start

Flex time and banked overtime program

Employer paid benefits package

Competitive compensation

Enhanced mental health benefits

Wellness subsidy

RRSP matching program

Ongoing training and support

A professional and friendly working environment

Challenging and varied assignments

Qualifications

• Strong organizational, time management, and multitasking abilities.
• Excellent communication skills and a service-oriented mindset.
• Experience in professional services or accounting firm environment.

Responsibilities

• Monitoring daily tasks and managing workflow for document preparation.
• Providing coaching and training to administrative staff.
• Coordinating with HR, IT, and Facilities on requirements.

Skills

Organizational skills

Time management

Multitasking

Excellent communication

Service-oriented mindset

Education

3+ years experience in administrative or office coordination role

1–2 years of advanced administration or team lead experience

Tools

Microsoft Office Suite

Document management systems

Client relationship tools

Tax preparation software

Job description

Be part of something bigger. Build with us today — Now. For tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Admin Coordinator to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.”

Your role:

As an Admin Coordinator at our accounting firm, you will play a key role supporting the daily operations of the firm by coordinating a team of administrative professionals. This position will ensure efficient administrative processes, high-quality internal client service, and the smooth functioning of day-to-day office activities. You will be working closely with the Operations Manager, Partners, Managers, and administrative team, you will be responsible for workflow coordination, quality control, and fostering a collaborative team environment. Responsibilities include:

• Monitoring daily tasks of administrative team, ensuring their work is completed accurately and on time.
• Managing workflow for document preparation, formatting, and assembly of client deliverables (e.g., financial statements, tax returns, etc.).
• Ensuring consistency and adherence to firm templates and brand standards.
• Coordinate administrative team in-office schedules.
• Providing coaching and training to administrative staff.
• Identifying opportunities to improve administrative procedures and increase efficiency.
• Supporting implementation of new tools, technologies, or procedures affecting administrative operations.
• Serving as a liaison between administrative staff and Operations Manager/firm leadership to ensure alignment and responsiveness to business needs.
• Coordinating with HR, IT, and Facilities on administrative requirements.
• Collaborating with Executive Assistants to support end-of-month and T1 filing deadlines
• Perform data audits and analysis using Power BI reports to ensure accuracy and compliance with internal processes Assist with special projects and overflow work as needed.
• Fostering a collaborative and professional team culture.
• Assist with special projects and overflow work as needed.
  
  
  

What you bring to the table:

• 3+ years of experience in an administrative or office coordination role, preferably in a professional services or accounting firm environment.
• 1–2 years of advanced administration or team lead experience.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication skills and a service-oriented mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems, client relationship tools and tax preparation software (e.g., CaseWare, DocuSign, SharePoint) is an asset.
  
  
  

What’s in it for you?

• Flex time and banked overtime program (say hello to summer Fridays off)
• 3 weeks paid vacation to start
• Challenging and varied assignments
• Ongoing training and support
• Competitive compensation
• Employer paid benefits package including comprehensive health and dental starting from day one
• Enhanced mental health benefits
• Wellness subsidy
• RRSP matching program
• A leadership team committed to your success
• A professional, fun and friendly working environment
  
  
  

Where you'll work:

Either Courtice or Cobourg with travel on an as needed basis between these 2 offices. Mileage will be paid for interoffice travel.

Job Type:

Permanent, Full-time

Salary range:

Will be communicated at a later stage in the hiring process.

Qualified and interested applicants should apply by July 25, 2025.

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position Status: New Position

We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.

#PeopleFirst