Admin Assistant III - Procurement & Supply Chain Administration

Vale; Mississauga; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

Join a leading global mining company as an Admin Assistant III in Procurement & Supply Chain Administration. This hybrid role involves coordinating procurement processes and providing administrative support to ensure seamless operations. The position offers competitive compensation, benefits, and a commitment to diversity and inclusion.

Benefits

Competitive compensation

Defined Contribution Pension package

Comprehensive benefits package

Flexible work arrangements

Employee Family Assistance Program

Online training and career development opportunities

Qualifications

• Minimum 5 years of experience in a similar role.
• Good knowledge of end-to-end procurement processes.

Responsibilities

• Coordinate procurement of goods and services from request to contract termination.
• Provide administrative support to managers and professionals.

Skills

Procurement Processes

SAP

Microsoft Office Suite

PowerBI

Communication

Time Management

Problem Solving

Education

Post-secondary degree/diploma in administrative or business studies

Tools

SAP

Microsoft Office Suite

PowerBI

Job description

Ready to build a rewarding career in an industry that is growing?

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world’s energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change – our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries like Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to use your skills with us and contribute to something meaningful and enduring.

The Opportunity

We are currently seeking an Admin Assistant III - Procurement & Supply Chain Administration to join our Research & Development Strategy team in Sheridan Park, Mississauga.

This is a permanent hybrid position.

As an Admin Assistant III, you will coordinate the procurement of goods and services for Vale Base Metals Research and Development organization from request to contract termination, and provide administrative support to managers and professionals, including preparing correspondence, reports, and records of proceedings. Your experience and skills will allow you to Serve as a liaison between departments, teams, and stakeholders, ensuring seamless communication and collaboration, and maintain internal controls, financial records, and other specialized documentation.

Additionally, in this position you will:

• Manage purchasing processes including generating contracts and purchase orders within deadlines and budgets, and assisting requesting areas and managers with purchase requests
• Provide administrative support, including; registering new suppliers and maintaining the supplier portfolio; Preparing monthly reports on performance, efficiency, and budget execution
• Submit monthly requests for funds and supporting audits & maintaining projects and Work breakdown structure (WBS) in SAP
• Generate and maintain financial reports, including but not limited to, forecasting (weekly and monthly), KPIs, daily requisition, monthly cost and details, project tracking, vendor spend analysis, headcount and overtime.
• Ensures compliance with company procedures, including Health, Safety, and Environment Management System and Code of Ethics.
• Other potential ad-hoc requests including: managing travel

About You

Education:

• Post-secondary degree/diploma in administrative or business studies.

Experience:

• Minimum 5 years of experience in a similar role.

Skills:

• Good knowledge of end-to-end procurement processes.
• Excellent knowledge of SAP with ability to input procurement service entry requests and download financial data to create reports
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• PowerBI development skills for custom reporting development is nice to have (or willingness to take training and classes to upskill)
• Excellent Verbal and Written Communication (clear and professional communication)
• Time Management, prioritizing tasks and managing deadlines)
• Attention to detail ensuring accuracy in all tasks
• Problem-solving skills, critical thinking and resourcefulness
• Professionalism and confidentiality, maintaining a professional demeanor and handling sensitive information discreetly.

What We Offer You

• Competitive compensation including a variable annual incentive plan
• Participation in a competitive Defined Contribution Pension package
• Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of life’s reasons (vacation, personal, sick, parental)
• Flexible work arrangements.
• Work culture dedicated to safety, diversity & inclusion, and career growth
• Employee Family Assistance Program
• Virtual Healthcare online
• Online training and career development opportunities.

Why Mississauga

Vale's Mississauga office, located in one of Canada's fastest growing and most diverse cities, is the epicenter of the company's technology development team. This office focuses on advancing Vale's competitive edge and refining growth strategies to ensure long-term sustainability. The innovative and dynamic environment of Mississauga perfectly complements Vale's commitment to technological excellence and sustainable development.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G04

Apply by: Thursday, May 15th, 2025

#ValeBaseMetals