Admin Assistant

Kinark Child & Family Services; Cobourg; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading company in child and youth mental health services is seeking a part-time Administrative Assistant for their Cobourg office. This role involves providing essential support to the administrative team, including reception duties and managing client files. Ideal candidates will possess strong communication skills, organizational abilities, and a commitment to serving a diverse clientele. Join a passionate team dedicated to making a positive impact in the lives of children and youth.

Benefits

Competitive salary

Comprehensive health and dental benefits

Flexible work arrangements

Employer Matching Pension Plan

Employee Wellness Program

Extensive educational and training opportunities

Qualifications

• At least 1 year of recent experience in a similar role.
• Bilingual in English and French is an asset.
• Satisfactory Criminal Record Check and Pre-Employment Medical required.

Responsibilities

• Provide administrative support including reception duties and client file management.
• Answer multi-line phones and prepare materials for meetings.

Skills

Strong communication skills

Time management

Organizational skills

Adaptability to new software

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services, including individual, family, and group counselling. We are committed to helping children and youth with complex needs achieve better life outcomes, with a broader vision of a healthy future for Ontario’s children and youth. Our passionate team of over 700 staff serves nearly 9,000 children and youth annually across three program streams : Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization. We are guided by values such as ‘Holding children, youth, and families at the centre of all that we do.’

To support our goal of being an employer of choice, we actively seek staff feedback to improve the employee experience, both big and small.

If you are passionate about making a difference in the lives of children and youth with complex needs and want to join our mission, we invite you to apply!

For more information about Kinark, our values, strategic priorities, and service programs, please visit our website at www.kinark.on.ca .

What we offer :

• Competitive salary, comprehensive health and dental benefits, and other employment perks
• Flexible work arrangements supporting work-life balance
• Employer Matching Defined Contribution Pension Plan up to 6%
• Employee Wellness Program
• Extensive educational and training opportunities
• Supportive work environment with regular supervision and feedback
• Renowned accredited clinical programs
• Dependent on hours worked, length of service, and / or collective agreement (where relevant)

We currently have an opportunity for :

Position Title : Administrative Assistant

Program : Northumberland Program

Location : Cobourg, ON K9A 5J7 (Primary)

Employment Type : Part-Time, Relief

Hours : 0.01 hours / week, covering shifts Monday-Thursday between 4 pm-8 pm

Number of Positions : 1

Application Deadline : July 3, 2025

Job Summary :

Reporting to the East Administrative Manager, the Administrative Assistant provides administrative support, including reception duties (greeting clients, setting up for meetings, answering multi-line phones), monitoring and maintaining client files (scanning, copying, preparing materials, data entry).

Note : The position is covered by the Canadian Union of Public Employees, Local 2860. Internal candidates will be considered first.

Qualifications :

• High School Diploma or equivalent
• At least 1 year of recent experience in a similar role
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Word and Excel
• Ability to learn new software as needed
• Excellent time management, organizational, and self-planning skills
• Satisfactory Criminal Record Check (including Vulnerable Sector Screening) and Pre-Employment Medical
• Bilingual in English and French is an asset

Note : Equivalent education and experience will be considered.

Kinark’s conditions of employment include successful completion of a Criminal Record Check with Vulnerable Sector Screening or Criminal Background Check, and a Pre-Employment Medical certificate.

Applicants must demonstrate skills and knowledge to work with a diverse client and staff population and a commitment to anti-oppression, equity, and inclusion.

Kinark values diversity and encourages applicants from all backgrounds. We are committed to accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). For accommodations during the recruitment process, contact [e-mail] or call [phone].

While we thank all applicants, only those selected for an interview will be contacted. Recruitment information will be used solely for employment purposes.

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Admin Assistant • Cobourg, Northumberland County, Canada