Admin/Accounting Assistant-Laurel Place (Surrey, BC)

Park Place Seniors Living, Inc.; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative/Accounting Assistant to join their team. This role involves managing financial transactions, supporting resident processes, and ensuring a commitment to safety and quality improvement. You'll be the welcoming face of the organization, assisting residents, families, and staff while working closely with leadership. If you're passionate about making a difference in the lives of seniors and thrive in a fast-paced environment, this opportunity is perfect for you. Join a caring community and contribute to meaningful initiatives that enhance the lives of those you serve.

Qualifications

• Minimum 3 years of experience in office management or administration.
• Proficiency in IT tools, including Microsoft Office Applications.

Responsibilities

• Manage financial transactions and maintain accurate records.
• Coordinate quality improvement initiatives with the Site Leader.

Skills

Verbal and written communication skills

Organizational skills

Conflict resolution skills

Attention to detail

Multi-tasking skills

Education

3 years office management or administration experience

Proficiency in Microsoft Office Applications

Experience with SharePoint platform

Tools

Microsoft Office

SharePoint

Point Click Care

Job description

Position: Administrative/Accounting Assistant

Location: Laurel Place,Surrey, BC

Employment Type: Full Time

Salary Range: $29.40/hr

If you’re a caring individual and passionate about making a difference in the lives of the seniors we serve, then JOIN US and become part of our Team!

The Administrative/Accounting Assistant, reporting to and supporting the Site Leader, the Administrative Assistant is usually the first point of contact for anyone entering the Park Place Home, thus must be a positive, outgoing, and informed presence, willing to attend to others’ needs and become a vibrant part of the Park Place Home’s community. Serves Residents, families, visitors, and employees in a welcoming manner, assisting and supporting as required. Working with the Site Leader, takes a leadership role in the coordination of quality assurance/quality improvement programs. Is a member of the Home’s Leadership Team and is a resource to all Residents and tenants, their families, employees, volunteers and all other stakeholders at the Park Place Home. The Administrative Assistant ensures a commitment to Resident safety and to our “culture of safety” as per the Strategic Directions of Park Place Seniors Living.

Other responsibilities of the position include, but not limited to:

• Working and communicating closely with the Site Leader, takes a leadership role in supporting all Resident processes including: Move-Ins and Move-Outs of Residents in Neighborhoods from first point of contact including financial information and consents (e.g. Pre-Authorized Payment form, first month billing, Move-In Agreement).
• Manages financial transactions, keeping accurate and current records and reconciling the Residents’ Comfort Account and Petty Cash Account.
• Manages Resident and tenant statistics, keeping accurate and current records and forwards routinely to Site Leader.
• Makes deposits at the bank for miscellaneous Accounts Receivable and Residents’ Comfort Account, prepares cheques for Site Leader’s signature for reconciliation of Comfort or Resident Council account.
• Completes Billing Change Forms for Residents upon status change, and forwards to Corporate Office in a timely manner.
• Reconciles payroll, completes payroll worksheet for Site Leader’s signature and forwards on to Corporate Office as per required time schedule.
• Communicates with Department of Veteran Affairs (DVA), and all other agencies as needed for Resident accounts paid by them
• In collaboration with the Site Leader, coordinates, implements, and audits quality improvement initiatives based on the Park Place Quality Improvement Program.
• In collaboration with the Site Leader and Social Worker, provides social services to Residents, tenants and families who experience challenges in daily living as a result of illness and/or aging.
• Responsible for program management and budget control.
• Identifies, plans and participates in in-services, orientation, and training programs.
• Advocates for and communicates Residents’ needs to employees.
• Participates in a variety of meetings which include leadership, organizational, and planning meetings and takes minutes as requested.
• Maintains close cooperation, communication, and liaison with employees and other professionals involved in the provision of care to Residents and tenants.
• Maintains up-to-date knowledge of Park Place’s policies and procedures and relevant legislation. Interprets and implements these as necessary. Recommends changes in policy and procedures.
• Maintains strict confidentiality of information gained as a result of the employment relationship.
• Works closely with the Site Leader and communicates with other members of the Leadership Team regarding planning and quality improvement.
• Encode invoices and forward them in a timely manner to the Corporate Office for Accounts Payable processing
• Prepares and mails monthly Resident and tenant Pre-Authorized Payment information slips.
• Working with Corporate, assists with year-end audit.
• Attends work-related conferences and seminars as directed.
• Prepares reports.
• Other duties as required
  
  

QUALIFICATIONS AND EXPERIENCE:

• Minimum 3 years’ office management or administration experience supporting Executive level role. (Experience in healthcare settings is an advantage)
• OR equivalent combination of training and experience in relevant field (equivalences may be considered)
• Proficiency in IT tools, including Microsoft Office Applications, and other virtual communication platforms. (Experience in Microsoft365 is a plus)
• Experience working on a SharePoint platform is an asset
• Point Click Care experience is an asset
  
  

SKILLS AND ABILITIES (Must Have):

• Strong verbal and written communication skills in English
• Demonstrated organizational, communication, and conflict resolution skills required
• Attention to details and demonstrates strong presentation skills
• Proficient in managing priorities and handling multiple tasks simultaneously
• Must be able to work in many varied stressful situations
• Ability to operate office related equipment
• Exceptional organizational and multi-tasking skills with innate ability to create order and structure from complex situations
• Ability to work independently and collaboratively in a fast-paced environment
• Must be able to establish and maintain cooperative relationships with all personnel, as well as harmonious relations with clients and families
• Physical ability to carry out the duties of the position
• Must have a Criminal Records check completed
  
  

PHYSICAL DEMANDS:

The Administrative Assistant position requires lifting, walking, reaching, bending, pushing, standing and sitting. In an average day, the employee spends 2 to 6 hours sitting and working on a computer. Lifts a maximum of 30 lbs. Must be able to manage stressful work situations with dexterity.

NOTE: We thank all applicants for their interest; however, only those applicants selected for an interview will be contacted.

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