ADMA-Administrative Assistant

Lifemark; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

Lifemark seeks an Administrative Assistant to support the Workplace Wellness team during flu vaccination season. Responsibilities include administrative support, ensuring cold chain compliance of vaccines, and data entry. The ideal candidate excels in organization, communication, and customer service, contributing to a positive workplace environment.

Qualifications

• Experience in Customer Service required.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong attention to detail and organizational skills.

Responsibilities

• Providing administrative support for the Workplace Wellness team.
• Monitoring flu fridge for cold chain requirements.
• Data entry and filing related to clinic operations.

Skills

Customer Service

Attention to Detail

Organizational Skills

Communication Skills

Problem-Solving

Tools

Microsoft Office

Dynamics 365

Job description

Job Posting Title: Administrative Assistant

Status: Full-time Contract-Seasonal: September 15 – December 15

Location: 500 Lakeshore Boulevard West. This is an onsite position based out of the Loblaw’s Toronto Lakeshore office.

Reporting to the Senior Manager, Workplace Wellness, the Administrative Assistant will provide administrative support to the Workplace Wellness team during the flu vaccination season. You are passionate about your work and perform with a high level of reliability and pride. Your work is thorough, organized and detail oriented. You have strong computer skills and the ability to learn new software applications quickly. You have excellent verbal and written communication skills, and your work experience demonstrates success in providing service and strong administrative skills.

Key Responsibilities:

• Providing administrative support for the Workplace Wellness team
• Caring for flu immunization vaccines (all training will be provided)
• Regular communication with our nurse roster as it pertains to pick up and drop off private and public vaccine
• Monitoring the flu fridge to ensure cold chain requirements are maintained
• Transferring vaccine from the flu fridge to the nurses for clinic execution
• Inputting clinic shifts and other relevant information using our CRM, Dynamics 365
• Data Entry and filing
• Processing incoming and outgoing mail, packages and medical supplies
• Assisting with Operations including packing supplies and medical equipment

Qualifications:

• Experience in Customer Service
• Proficiency in Microsoft Office (especially Excel and Word); experience with CRM systems such as Dynamics 365 is an asset
• Strong attention to detail
• Interest or experience in the health and wellness industry
• Strong organizational skills and the ability to manage multiple deadlines and shifting priorities
• Excellent interpersonal, written, and verbal communication skills
• Proven ability to handle confidential information with discretion
• Strong problem-solving mindset and the ability to adapt quickly to challenges
• Flexibility to work extended hours during peak periods or events as needed

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca