ADM Administrative Assistant - (61229)

the branch; Whitehorse; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading government department is seeking an Administrative Assistant to support the Assistant Deputy Minister and directors in Regulatory and Consumer Services. This full-time permanent position involves managing correspondence, financial coordination, and administrative tasks to enhance the operational efficiency of the division. Ideal candidates will have strong organizational and communication skills, relevant qualifications, and a commitment to fostering community wellbeing.

Qualifications

• Experience providing senior / executive administrative support.
• Proficiency in financial administration including invoice processing.
• Ability to draft and format a range of documents.
• Experience maintaining records management systems.

Responsibilities

• Provide comprehensive administrative and financial support.
• Manage correspondence and scheduling for the ADM.
• Support budget and contract administration across the division.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Interpersonal skills

Education

Diploma in office administration

Job description

This posting is restricted to candidates who have pre-certified through the Yukon governments Centralized Recruitment and Certification process for Administrative Assistants. If you have not applied or certified through this process please visit our website at : CR&C process

If you wish to apply for pre-certification please submit your resume on the current posting at : CR&C Ad

This posting is for a permanent position working 75 hours bi-weekly.

Who we are :

As the Yukon governments most diverse department Community Services has a place for you. Under the Community Services umbrella there are 18 unique branches where you can apply your skillset. All branches strive to empower communities to be vibrant healthy and sustainable. Community Services develops our team and invests in people so together we can equip Yukon communities with the tools and knowledge to foster a higher quality of life for all Yukoners.

As one of Canadas Top 100 Employers a career with Yukon Governments public service offers you an opportunity to expand your skillset and build relationships with stakeholders and colleagues. Learn more about what Yukon Government can offer you.

Your impact

The role of a Community Services employee reaches across the territory. Your strong will to better your community will empower Yukoners to lead healthy productive and resilient lives through accessible and integrated programs.

About the branch :

The Regulatory and Consumer Services Division of the Yukon government is responsible for protecting the public interest through the administration and enforcement of legislation across a broad range of areas. This includes oversight of consumer protection business practices professional licensing residential tenancies health professions corporations and business registration. The division also administers the territorial property assessment and taxation system and operates Yukon Public Libraries including the Whitehorse library and 14 community branches.

The Assistant Deputy Ministers (ADM) Office provides strategic leadership and direction for the division ensuring alignment with government priorities and legislation. The ADMs Office supports effective policy development intergovernmental coordination and operational oversight across all program areas and serves as a key liaison between the division senior government officials and external stakeholders.

About the job :

Reporting to the ADM of Regulatory and Consumer Services this position provides comprehensive administrative financial coordination research and communication support to the Assistant Deputy Minister and division directors within Community Services. Acting as a key liaison the role manages correspondence and scheduling ensures timely responses to departmental caseworks supports budget and contract administration and helps maintain consistent financial processes across the division.

Essential Qualifications :

• Experience providing senior / executive administrative support.
• Strong organizational and communication skills with the ability to manage information flow and liaise effectively with stakeholders.
• Proficiency in financial administration including invoice processing budget tracking contract support and year-end financial activities.
• Ability to draft edit and format a range of documents such as briefing notes casework responses and Cabinet submissions with attention to detail and confidentiality.
• Experience maintaining records management systems and conducting basic research to support decision-making and operational planning.
• Diploma or certificate in office administration or related field

Candidates who have education training and / or experience equivalent to the above qualifications may be equally considered.

What you need to consider before submitting your application :

• Prior to submitting your resume an E-recruitment profile must be created as applications are only accepted through the system. Please do not email your resume to the contacts on the ad.
• Resumes are ONLY assessed based off candidates ability to communicate how they have demonstrated the essential qualifications from their professional volunteer or educational experience within their resume clearly indicating the specific position the responsibilities or duties were performed.
• Candidates must clearly state the length of time they performed the essential qualifications in their role(s) (ex. month / year to month / year).
• Take advantage of learning more about how to prepare your resume for a government recruitment. Please note cover letters are not required unless clearly indicated on the job ad.

Desired Knowledge Skills and Suitability :

These are competencies and / or job specific proficiencies that are effective to be successful in the role and may be assessed during the recruitment process.

• Excellent oral and written communication skills
• Excellent interpersonal skills and ability to work in a team environment
• Good problem-solving skills
• Strong attention to detail
• Strong organizational skills and an excellent ability to prioritize and multitask
• Ability to manage continuously changing priorities and take direction from multiple sources
• Ability to review and summarize various types of documents
• Skilled in coordinating across teams and meeting deadlines

Contact info :

For more information about the role please contact : Phillip MacDonald ADM Regulatory and Consumer Services at .

For more information about the organization and recruitment process please contact : Paulina Bataligin HR Consultant at .

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

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