Adjointe de direction

Randstad Canada; Quebec; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

Randstad Canada seeks a Bilingual Executive Assistant to support senior leadership in the financial sector. This long-term temporary position involves high-level coordination and offers a hybrid work model. The ideal candidate thrives in a fast-paced environment and possesses strong organizational and communication skills.

Qualifications

• Minimum 10 years of relevant experience including 5 years as an executive assistant.
• Fully bilingual in English and French.
• Knowledge of Microsoft Office tools and comfort with AI-based tools.

Responsibilities

• Manage communications for VP and Senior Director.
• Coordinate complex calendars and meetings.
• Prepare and proofread internal documents in English and French.

Skills

Organizational skills

Communication skills

Discretion

Judgment

Education

College diploma (DEC) in administrative techniques

Tools

Microsoft Office

AI-based tools

Job description

Bilingual Executive Assistant – Support to Senior Leadership Financial Sector

A major player in the financial and insurance industry, this organization is seeking a Senior Executive Assistant to support the Vice President, Chief Information Security Officer, and the Senior Director.

The role is central to the office of information security and involves high-level coordination in a highly professional and confidential environment.

This is a long-term temporary mandate (until June 30, 2026) with a strong possibility of conversion to a permanent position.

Strategic Executive Assistant – Long-Term Mandate in a Top-Tier Financial Firm

• High-profile role with direct exposure to executive leadership
• Opportunity to work within a large, well-structured corporate environment
• Hybrid work model : based in Québec City or Montréal, with occasional in-person meetings
• Competitive compensation based on experience
• Dynamic, growing industry (technology / cybersecurity)

Responsibilities

Senior Executive Assistant – Cybersecurity & Risk Office Long-Term Mandate

• Manage inbound and outbound communications for the VP and Senior Director
• Coordinate complex calendars and meetings
• Prepare, proofread, and edit internal communications and presentations in both English and French
• Organize meetings, events, and travel logistics
• Draft agendas, take meeting notes, and track follow-ups on action items
• Support the onboarding of new employees and consultants
• Prepare financial and administrative reports
• Organize and maintain digital filing systems
• Collaborate with other executive assistants and internal stakeholders
• Ensure confidentiality of sensitive information and anticipate leadership needs
• Develop tools and processes to increase the office’s operational efficiency

Qualifications

Bilingual Executive Assistant – Support to Senior Leadership Financial Sector

• College diploma (DEC) in administrative techniques, business administration, or equivalent
• Minimum 10 years of relevant experience, including at least 5 years in an executive-level assistant role
• Previous experience in a large company is highly preferred
• Fully bilingual (English and French), written and spoken
• Strong organizational and communication skills
• Professional discretion, sound judgment, and attention to detail
• Ability to manage short deadlines and multiple conflicting priorities
• Advanced knowledge of Microsoft Office tools : Word, Outlook, PowerPoint, Excel, SharePoint, Teams, OneNote
• Comfortable with and curious about using AI-based tools
• Proactive, autonomous, and capable of quickly building internal networks
• Long-term planning and task prioritization skills

Summary

Bilingual Executive Assistant – Support to Senior Leadership Financial Sector

You’re a resourceful, organized, and experienced professional who thrives in high-level support roles?

This opportunity allows you to contribute to the success of a senior leadership team at the heart of a fast-evolving tech-driven organization.

Start date : As soon as possible

Contract duration : Until June 30, 2026 (with potential for permanent role)

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [emailprotected] to ensure their ability to fully participate in the interview process.