Adjoint.e Administratif.ve | Administrative Assistant

Cirque du Soleil; Montreal; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

Join a leading entertainment company as an Administrative Assistant in Montreal. You will support senior management with various administrative tasks, manage schedules, and coordinate events. This role offers a hybrid work environment and opportunities for professional growth.

Benefits

Group insurance

RRSPs

Professional growth opportunities

Flexible hours

Qualifications

• At least five (5) years of relevant experience.
• Proven bilingualism in English and French, spoken and written.

Responsibilities

• Manage the use of the Vice President's time, including scheduling appointments.
• Coordinate logistics for professional and social events.

Skills

Prioritization

Teamwork

Initiative

Discretion

Communication

Education

Diploma of Collegial Studies (DEC) in secretarial or office automation

Tools

Microsoft 365

Job description

Administrative Assistant

We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary.

OUR MISSION

Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever more creative and magical work in order to constantly push the limits of the imagination and surprise spectators! Innovation and creativity are at the heart of our shows and will continue to transcend our upcoming productions around the world. Today, we have a place for those who have a marked taste for thinking up exceptional products, for ensuring the smooth running of operations, for putting their ingenuity at the service of their team, in addition to contributing to enhancing their expertise and develop practices unique to Cirque du Soleil! So don't wait any longer and join the Cirque adventure! You will meet ambitious people and people passionate about the world of entertainment!

YOUR MISSION

1. Autonomously carry out advanced and various administrative and secretarial tasks
2. Manage the use of the Vice President's time, including scheduling appointments
3. Make and track travel arrangements and expenses for the Vice President and certain Division Managers
4. Draft communications, correspondence, and various texts in French and English
5. Prepare and follow-up on purchase orders
6. Manage expense reports and invoices, and order office supplies
7. Coordinate logistics for professional and social events (conferences, forums, galas, etc.) that the Vice President attends
8. Liaise with various departments and divisions of Cirque du Soleil
9. Coordinate requests such as employee arrivals/departures and vacation schedules
10. Assist Directors and the Chief Information Officer with other administrative duties
11. The person may have to support more than one VP, depending on business needs

YOUR UNIQUE EXPERTISE

1. Diploma of Collegial Studies (DEC) in secretarial or office automation
2. Experience working with senior management
3. At least five (5) years of relevant experience
4. Proficiency with Microsoft 365 tools (Teams, Outlook, etc.)
5. Prioritization and teamwork skills
6. Initiative and discretion
7. Autonomy, rigor, tact, and organization
8. High availability, punctuality, and ability to work under pressure
9. Excellent communication skills, especially in writing and presenting
10. Event organization and management experience is a plus
11. Proven bilingualism in English and French, spoken and written

HERE IS AN OVERVIEW

• An inclusive hybrid work mode based on team experience and flexible hours
• Access to an individual office at the Montreal Studio, fostering creativity
• A culture focused on fair practices and unifying events
• Professional growth opportunities through high-quality projects
• Group insurance, RRSPs, and other benefits
• Personalized support including training, regular check-ins, and inter-team contributions