ACCOUNTS RECEIVABLE/GENERAL LEDGER CLERK

Collège Boréal; M’Chigeeng; On-site; CAD 45,000 - 60,000; Full time

Job summary

A First Nation organization is looking for an Accounts Receivable Clerk to manage day-to-day transactions and maintain financial records. The role requires a College Diploma in accounting and at least two years of related experience. Candidates should possess strong numerical and analytical skills, and familiarity with Anishinabek culture is a plus. The position offers opportunities for professional development and contributions to community values.

Qualifications

• Minimum of two years experience with accounts receivable.
• Knowledge of Anishinabek culture and fluency in Ojibwe are assets.
• Experience with First Nation organizations is a plus.

Responsibilities

• Process day-to-day accounts receivable transactions accurately.
• Reconcile accounts receivable sub-ledger to the general ledger.
• Prepare month-end financial statements and work papers for audits.

Skills

Numerical skills

Attention to detail

Analytical skills

Education

College Diploma in accounting or related field

Tools

Microsoft Office Suite

Sage (Accounts Receivable module)

Job description

Position Summary
The primary function of the Accounts Receivable Clerk (ARC) is to perform the day-to-day processing of the accounts receivable transactions to ensure that M’Chigeeng First Nation’s (MFN) finances, as they relate to revenues, are recorded in an accurate and timely manner.

Reporting Relationship
The ARC reports to the Finance Manager (FM).

General

M’Chigeeng First Nation Post Office
Live and promote the Vision, Mission and Values of MFN
Comply with all MFN policies and processes
Identify areas for efficiency improvements (LEAN methodology) within the Accounts Receivable function
Notify supervisor of any discrepancies or non-compliance with policies and processes
Maintain the financial records, as it relates to revenues and accounts receivable, for the following affiliates to MFN:M’Chigeeng first Nation
She’ndwin Teg Gaming Commission
Mother Earth Renewable Energy (MERE)
HIAH
M’Chigeeng First Nation Post Office
Accounts Receivable Sub-ledger

Record accounts receivable and revenues in an accurate and timely manner
Ensure that customer information is accurate and up-to-date
Reconcile the accounts receivable sub-ledger to the general ledger
Collections

Review and monitor the aged receivable listing
Recommend an allowance for doubtful accounts
Prepare a summary for recommended write offs to be submitted to the FM on a regular basis
Supports to Others

Respond to customer enquiries with a focus of maintaining good relationships
Inform Department Managers (DM) and FM of expected and received revenues on a regular and consistent basis
Assist DMs with queries and budget preparation, as it relates to revenues
Support the FM with reports to the Enaagdenjged and or Chief and Council
Accounts Receivable – General

Receive, verify and issue receipts for all revenues for MFN
Prepare and make bank deposits on a regular basis
Maintain accounts receivable filing and record systems
Accept online electronic payments through the BMO Merchant Bill Payments module
Reconcile and prepare schedules for all major funders, for example, Indigenous Services Canada
Record and mail accounts receivable items and/or send to other departments for mailing
Perform month end accounts receivable process in support of the preparation of monthly unaudited financial statements
Complete the accounts receivable working papers for the year-end financial audit
General Ledger

Maintain the general ledger in an accurate and timely manner
Create accounts and departments in consultation with the FM
Complete all general ledger adjusting journal entries
Maintain accurate deferred contribution summaries
Reconcile monthly, all banks for MFN and its affiliates as mentioned above
Maintain the fixed asset sub-ledger, when implemented
Reconcile the inventory sub-ledger to the general ledger, when implemented
Prepare month end and year end accruals with the support of the Accounts Payable Clerk
Distribute monthly, actual financial results with budgets to the Department Managers (OM)
Prepare and maintain an Excel departmental budget template that rolls into a summary
Pre-populate departmental salary date prior to distributing template to DMs
Populate departmental budgets into a template and when final, import to accounting software
Print system generated draft month end financial statements for MFN and applicable affiliates as mentioned above, for the FM’s review
Complete pertinent working papers in preparation for the year-end financial audit
Other

Undertake personal professional development benefitting MFN
Complete other duties as assigned by the FM
Qualifications (Education, Certifications, Experience, Licensure)

College Diploma in accounting or related field; and
Minimum of two (2) years previous work-related experience with accounts receivable
Previous experience working with First Nation organizations is an asset
Knowledge of the Anishinabek culture and traditions as well as, fluency in the Ojibwe language or willingness to learn, are assets
Competencies – Technical

Proficiency in computer software applications such as Microsoft Office Suite and Sage (Accounts Receivable module; General Ledger, Fixed Asset and Inventory modules)
Proficiency in accounting skills
Strong numerical skills
Strong attention to detail and analytical skills
Competencies – Behavioral

Teamwork and collaboration orientation
Service and quality orientation
Professionalism (time management, communications, strict confidentiality, punctuality and regular attendance)
General Ledger Clerk

Interested applicants must submit cover letter, resume, and three (3) current work related references (2 work-related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:

APPLY HERE
Accounts Receivable/General Ledger Clerk
Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0
Fax [phone] [e-mail]