Accounts Receivable Coordinator - Eurofins Experchem Laboratories, Inc.

Eurofins; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company is hiring an Accounts Receivable Coordinator to ensure efficient billing and collection processes. The role involves managing cash processing, customer invoicing, and resolving payment discrepancies. Candidates should possess strong communication skills and a proactive approach. Full-time benefits include health and dental coverage, RRSP matching, and more.

Benefits

Health & dental coverage

Life and disability insurance

RRSP with 3% company match

Paid holidays

Paid time off

Qualifications

• Minimum 2 years in Accounts Receivable.
• Experience with Microsoft Dynamics GP is an asset.

Responsibilities

• Responsible for day-to-day tasks ensuring efficient customer billing and collections.
• Process cash receipts and create customer invoices accurately.
• Build strong relationships with customers for smooth payment collections.

Skills

Attention to detail

Communication

Proficiency in Microsoft Office

Organizational skills

Customer service

Problem-solving

Education

Post-secondary education in Accounting or related field

Tools

Microsoft Dynamics GP

Job description

The primary focus of this role is Accounts Receivable, with an individual who is results-oriented, target-focused, and a problem solver, equipped with a "customer first" attitude. The Accounts Receivable Coordinator will be responsible for day-to-day tasks ensuring efficient, timely, and accurate customer billing, collection of accounts receivable, payment applications, and general AR maintenance. This role requires a proactive individual with strong communication skills and attention to detail.

Principal Accountabilities :

Cash Processing :

Process cash receipts promptly.Post daily receipts (cheques, EFT, credit card payments).Follow up on overdue customer balances and resolve payment discrepancies.Make collection calls for outstanding A / R issues (invoices, short payments, etc.).Ensure no quality or production interruptions due to communication lapses.

Customer Invoicing & Documentation :

Create customer invoices and ensure completeness of invoicing by month-end for all services provided.Create and process credit notes where required.Mail / email customer invoices and reports.Send customer statements for overdue accounts.Maintain system customer records and ensure updated contact information.File and maintain customer records.

Collections & Dispute Resolution :

Build strong, positive relationships with customers to ensure smooth payments and dispute resolution.Resolve customer payment discrepancies and invoicing disputes by coordinating with internal operations teams.Weekly follow-up with internal teams to determine work completed but not invoiced.Reach monthly collection and DSO targets through consistent communication and follow-up with customers via telephone and email.Provide customer service regarding collection issues or requests for additional documentation.Inform the immediate supervisor when issues arise, and keep them updated on collection progress.

Reports & Communication :

Prepare and provide ad-hoc reports concerning AR and collection status as requested by the Controller.Prepare reports, including sales reports, cash reports, A / R summary, etc.Assist in Period and Year-End closing and audits (account analysis, reconciliation).Respond to audit requests in a timely manner.Assist with special projects as needed.

General AR Maintenance :

Maintain updated customer cards and records in the system.Ensure all invoicing and collections are completed accurately and in a timely manner.Support Controller in compiling and analyzing warranty and quality chargeback spreadsheets.Provide assistance during annual external audits and other reviews.

Qualifications

Education :

• Post-secondary education in Accounting or related field.

Experience :

• Minimum 2 years in Accounts Receivable.
• Experience with Microsoft Dynamics GP is an asset.

Skills, Knowledge, and Abilities :

• Proficiency in Microsoft Office applications, especially Excel.
• Strong communication skills, both written and verbal.
• High level of organizational skills with strong attention to detail.
• Ability to work independently, while supporting a collaborative, team-based environment.
• High level of professionalism, maturity, and discretion when handling confidential matters.
• Proactive, self-disciplined with a goal-oriented approach.
• Ability to work in a fast-paced environment, multitask, and meet deadlines.

WORKING CONDITIONS :

• This position will be working in an office environment where most of the time will be sitting at a desk working on a computer. Light-intermediate lifting requirements of no more than 30 lbs. Hazardous materials are handled using established safety procedures and appropriate PPE.
• Shift work and overtime may be required, as well as working periodic weekends and / or evenings.

Additional Information

At Eurofins we offer excellent full-time benefits including health & dental coverage, life and disability insurance, RRSP with 3% company match, paid holidays, paid time off.

Accommodation : Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at.

As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work.To learn more about Eurofins, please explore our website at

We thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted.