Accounts Receivable Coordinator

FirstService Residential Canada; Toronto; On-site; CAD 43,000 - 45,000; Full time

Job summary

FirstService Residential Canada is seeking an Accounts Receivable Associate (6 month contract) in Toronto. The role focuses on processing payments, maintaining owner records, and supporting data entry with a strong emphasis on accuracy and timely processing.

The successful candidate will handle cheques, cash, and electronic payments, including PDCs and PAD forms, and will operate in a fast-paced environment with strong attention to detail and communication skills.

Qualifications

• One to three years of Accounts Receivable experience preferred.
• MS Office (Word, Excel, PowerPoint) experience preferred.
• High school diploma or equivalent; college accounting courses preferred.

Responsibilities

• Process and deposit cheques and cash accurately.
• Track, record, and process Post-Dated Cheques (PDCs).
• Enter cash and cheque charges from income reports for accurate posting.
• Process Pre-Authorized Debit (PAD) forms with accuracy and deadlines.
• Post Non-Sufficient Funds (NSF) transactions and send notification letters to clients.
• Compile and finalize closing documents to ensure proper filing.
• Maintain accurate owner records and support data entry for ongoing accuracy.

Skills

Heavy workload

Team player

Under pressure

Time management

Verbal communication

Education

High school diploma

College accounting courses

Tools

MS Office

Job description

Description

Accounts Receivable Associate (6 month contract)

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Description

Accounts Receivable Associate (6 month contract)

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

The Accounts Receivable Associate – Receipts is responsible for processing and depositing cheques, cash, and electronic payments, including Post-Dated Cheques (PDCs) and Pre[1]Authorized Debit (PAD) forms. The role also involves handling NSF transactions, managing closing documents, and supporting data entry to maintain accurate owner records. Attention to detail and proficiency in computer applications are essential, as is the ability to efficiently manage a high volume of payments. Strong verbal and written communication skills are also required.

Duties & Responsibilities

• Accurately handle and process all incoming cheques, ensuring they are correctly recorded and deposited
• Track, record, and process Post-Dated Cheques (PDCs), ensuring timely updates to the relevant property and homeowner accounts
• Enter cash and cheque charges based on income reports received from onsite teams, ensuring accurate and timely posting of payment details
• Process Pre-Authorized Debit (PAD) forms, ensuring all entries are completed accurately and within deadlines
• Post Non-Sufficient Funds (NSF) transactions and send appropriate notification letters to clients, following up as needed
• Compile and finalize closing documents, ensuring all necessary paperwork is completed and filed correctly The successful candidate works well with Supervisors, Managers, Colleagues, and Clients by:
• Being well organized, resourceful and being able to meet deadlines
• Possessing excellent analytical skills and having a keen eye for details

The role will be well suited for professionals who are detail oriented and can process a large volume of data with high accuracy.

Education & Experience

High school diploma or equivalency preferred. College level courses in accounting

• One (1) to three (3) years of Accounts Receivable, Collection experience preferred.
• MS Office (Word, Excel, Power-point)

Knowledge, Skills & Proficiencies

• Ability to handle a heavy workload and meet deadlines
• Team player who is able to work in a fast-paced environment
• Ability to work well under pressure and remain detail focused
• Ability to work in a flexible hour environment, as some evenings may be required in order to meet deadlines (i.e. year-end, budgets, evening board meetings etc.)
• Excellent verbal and written skills, able to get ideas across and maintain composure in a changing environment
• Ability to manage time effectively and prioritize responsibilities
• Excellent attitude and willingness to continuously learn and update skills in order to remain competitive and challenged

Compensation

Compensation for this role is $43-45k

Disclaimer

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

INDHON

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144:

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.