Accounts Receivable Coordinator

Firstservice-Residential; Toronto; On-site; CAD 43,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Career training

Competitive salary

Job summary

FirstService Residential is seeking an Accounts Receivable Associate for a 6-month contract in Ontario, Toronto. You will process cheques, PADs and cash, deposit payments, and maintain owner records with accuracy while handling NSF transactions and closing documents.

Strong detail orientation, communication skills, and ability to work in a fast-paced environment are required. Some evenings may be involved to meet deadlines.

Qualifications

• High school diploma or equivalency.
• College level accounting coursework.
• 1–3 years Accounts Receivable experience preferred.
• MS Office (Word, Excel, PowerPoint).

Responsibilities

• Enter payment data into accounting systems accurately.
• Process cheques, cash and PAD forms; handle PDCs and NSF.
• Post payments to owner accounts; ensure timely updates.
• Prepare closing documents and support data entry tasks.
• Communicate with onsite teams and clients as needed.

Skills

Attention to detail

Time management

Team player

Verbal and written communication

Education

High school diploma or equivalency

College level courses in accounting

1–3 years of Accounts Receivable experience

Tools

MS Office Suite

Job description

Description

Accounts Receivable Associate (6 month contract)

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

The Accounts Receivable Associate – Receipts is responsible for processing and depositing cheques, cash, and electronic payments, including Post-Dated Cheques (PDCs) and Pre[1]Authorized Debit (PAD) forms. The role also involves handling NSF transactions, managing closing documents, and supporting data entry to maintain accurate owner records. Attention to detail and proficiency in computer applications are essential, as is the ability to efficiently manage a high volume of payments. Strong verbal and written communication skills are also required.

Duties & Responsibilities

The Accounts Receivable Clerk – Receipts will be highly motivated self-starter who will be responsible for entering payment data into the accounting systems:

• Accurately handle and process all incoming cheques, ensuring they are correctly recorded and deposited
• Track, record, and process Post-Dated Cheques (PDCs), ensuring timely updates to the relevant property and homeowner accounts
• Enter cash and cheque charges based on income reports received from onsite teams, ensuring accurate and timely posting of payment details
• Process Pre-Authorized Debit (PAD) forms, ensuring all entries are completed accurately and within deadlines
• Post Non-Sufficient Funds (NSF) transactions and send appropriate notification letters to clients, following up as needed
• Compile and finalize closing documents, ensuring all necessary paperwork is completed and filed correctly

The successful candidate works well with Supervisors, Managers, Colleagues, and Clients by:

• Being well organized, resourceful and being able to meet deadlines
• Possessing excellent analytical skills and having a keen eye for details

The role will be well suited for professionals who are detail oriented and can process a large volume of data with high accuracy.

Education & Experience

High school diploma or equivalency preferred. College level courses in accounting

• One (1) to three (3) years of Accounts Receivable, Collection experience preferred.
• MS Office (Word, Excel, Power-point)

Knowledge, Skills & Proficiencies

To perform this job successfully, an individual must:

• Ability to handle a heavy workload and meet deadlines
• Team player who is able to work in a fast-paced environment
• Ability to work well under pressure and remain detail focused
• Ability to work in a flexible hour environment, as some evenings may be required in order to meet deadlines (i.e. year-end, budgets, evening board meetings etc.)
• Excellent verbal and written skills, able to get ideas across and maintain composure in a changing environment
• Ability to manage time effectively and prioritize responsibilities
• Excellent attitude and willingness to continuously learn and update skills in order to remain competitive and challenged

Compensation

Compensation for this role is $43-45k

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

Our hiring process may use AI screening for keywords and minimum qualifications. Talent Acquisition Specialists review all results.

In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization.

INDHON

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.