Accounts Receivable Analyst: Multi-Entity Collections

Olympia Tile+Stone Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Dental and vision coverage

RRSP match

Paid vacation and holidays

Sick days

Job summary

Olympia Tile + Stone Inc. is seeking an Accounts Receivable Analyst to own and manage a receivables portfolio across Olympia Tile & Stone and Flextile Ltd.

The role emphasizes collections, payment application, rebate calculations, and month-end close support while collaborating with Finance, Sales, and leadership to optimize cash flow. The ideal candidate will have 5+ years in AR/collections, strong Excel and ERP skills (Prophet 21 or Epicor preferred), and a diploma in Accounting or Finance.

Qualifications

• 5+ years of progressive Accounts Receivable experience in a high-volume, multi-location environment.
• Experience managing a receivables portfolio including collections, aging, and DSO improvement.
• Experience with customer rebates, trade allowances, deductions, claims, or billing disputes.
• Strong understanding of AR sub-ledger, general ledger, revenue, and accrued liabilities.
• Advanced Excel skills and ability to build analytical models; Excel assessment may be required.
• Proficiency with Google Sheets and ERP systems; Prophet 21 or Epicor experience is preferred.
• Strong commercial judgment and ability to manage customer and internal stakeholder relationships.
• College diploma in Accounting, Finance, or Business Administration required; university degree preferred.
• Certified Credit Professional designation completed or in progress is asset.

Responsibilities

• Manage an assigned receivables portfolio and run a structured collections process, including reminders, follow-ups, final notices, and escalations.
• Make collection calls, negotiate payment arrangements, and follow through on promise-to-pay commitments.
• Apply customer payments, interpret remittance advice, and help keep unapplied cash cleared.
• Investigate and resolve short-pays, billing discrepancies, customer deductions, and account disputes.
• Maintain customer rebate information, calculate monthly accruals, validate rebate eligibility, and support related journal entries.
• Reconcile rebate liabilities and support accurate month-end reporting.
• Analyze sales and receivables data by customer, branch, and entity to support reporting, rebate decisions, and customer profitability review.
• Maintain and report AR aging metrics, including DSO, Collection Effectiveness Index, and balances over 90 days.
• Reconcile the Accounts Receivable sub-ledger to the general ledger and support month-end close activities.
• Escalate delinquent accounts with documented recommendations and provide audit support during audit cycles.

Skills

Accounts Receivable

Collections

Advanced Excel

Analytical Skills

ERP systems

Communication

Education

College diploma in Accounting/Finance

University degree preferred

Tools

Prophet 21

Epicor

Job description

Olympia Tile + Stone Inc. is seeking an Accounts Receivable Analyst to own and manage a receivables portfolio across Olympia Tile & Stone and Flextile Ltd.

The role emphasizes collections, payment application, rebate calculations, and month-end close support while collaborating with Finance, Sales, and leadership to optimize cash flow. The ideal candidate will have 5+ years in AR/collections, strong Excel and ERP skills (Prophet 21 or Epicor preferred), and a diploma in Accounting or Finance.