Accounts Receivable Administrator

Tomlinson Group of Companies; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

R.W. Tomlinson Limited is seeking an organized Accounts Receivable Administrator to manage accounts, ensuring customer payments and maintaining effective relationships within a dynamic accounting team. This full-time role in Ottawa offers competitive wages, benefits, and a supportive work environment focused on teamwork and professional growth.

Benefits

Competitive wages

Employer paid health and dental benefits

Extensive training programs and tuition reimbursement

Retirement benefits program

Family-oriented team environment

Employee discounts and rewards programs

Qualifications

• Experience in a mid to large company with high transaction volume preferred.
• Willingness to work a flexible schedule.
• Strong attention to detail and effective communication.

Responsibilities

• Manage collection activities and maintain effective customer relationships.
• Conduct account reconciliations and assist in delivering invoices.
• Participate in regular AR reviews and address discrepancies.

Skills

Interpersonal skills

Attention to detail

Communication skills

Education

2-4 years of related industry and financial experience

Tools

MS Office (Excel, Outlook)

Job description

R.W. Tomlinson Limited is seeking an organized, detail-oriented candidate with strong interpersonal skills to join our accounting team as an Accounts Receivable Administrator. The Accounts Receivable Administrator is responsible for general accounts receivable administration duties for the Tomlinson Group of Companies. This position requires significant collaboration with other Tomlinson entities and team members.

This position is full time in office in Ottawa ON.

PRIMARY RESPONSIBILITIES :

• Manage collection activities (calls and / or written correspondence) utilizing established policies & procedures
• Review and recommendcredit worthiness of both existing and new customers
• Assist with delivering invoices to customers if required
• Compile appropriate information to support refunds and adjustments
• Participate in regular AR reviews with team members and report on AR status (AR summary, suspended customers, action item review, etc.)
• Provide professional customer service while trying to resolve client discrepancies / issues
• Responsible for customer account reconciliations (external and related party)
• Accountable for reducing delinquency of customer accounts in a goal-oriented organization
• Enlist the efforts of Sales and Senior Management when necessary to accelerate the collection process
• Must communicate & follow-up effectively with Sales department regarding customer accounts on a timely basis
• Establish and maintain effective and cooperative working relationships with both external and internal customers
• Perform other assigned tasks and duties necessary to support the organization
• Perform deposits and process cash receipts in multiple systems across all divisions
• Contribute to the Accounts Receivable team as necessary to ensure deadlines are met
• Manage collection activities (calls and / or written correspondence) utilizing established policies & procedures
• Review and recommendcredit worthiness of both existing and new customers
• Enlist the efforts of Sales and Senior Management when necessary to accelerate the collection process
• Perform other assigned tasks and duties necessary to support the organization

WORKING CONDITIONS :

• Standard office environment
• Additional hours may be required during the month-end, quarter-end or year-end reporting cycles

EDUCATION AND EXPERIENCE :

• 2-4 years of related industry and financial experience with preference given to those with experience working in a mid to large company with a high volume of transactions
• Work requires willingness to sometimes work a flexible schedule
• Strong attention to detail
• Good working knowledge of MS office : Excel, Outlook, etc.
• Strong interpersonal / communication skills with the ability to work effectively with different levels of the organization

TOMLINSON OFFERS :

• Competitive wages
• Employer paid health and dental benefits
• Extensive training programs and tuition reimbursement
• Retirement benefits program
• Family-oriented team environment
• Employee discounts and other rewards programs