Accounts Receivable Administrator

Tomlinson Group; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A prominent Canadian construction firm is seeking an organized Accounts Receivable Administrator to join their team in Ottawa. This full-time position involves managing collection activities, reviewing customer creditworthiness, and providing exceptional customer service. The ideal candidate has 2-4 years of relevant experience and strong communication skills. Competitive wages and employer-paid benefits are offered.

Benefits

Competitive wages

Bonus programs

Employer-paid health and dental benefits

Extensive training and tuition reimbursement

Retirement benefits

Qualifications

• 2-4 years of relevant industry and financial experience, preferably in a mid to large company.
• Strong attention to detail.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage collection activities via calls and written correspondence.
• Review and assess the creditworthiness of existing and new customers.
• Provide professional customer service and resolve client discrepancies.

Skills

Attention to detail

Interpersonal skills

Communication skills

Excel proficiency

Education

2-4 years of relevant industry experience

Tools

MS Office

Job description

R.W. Tomlinson Limited is seeking an organized, detail-oriented candidate with strong interpersonal skills to join our accounting team as an Accounts Receivable Administrator. The Accounts Receivable Administrator is responsible for general accounts receivable duties for the Tomlinson Group of Companies, requiring collaboration with other entities and team members.

This is a full-time position based in our Ottawa, ON office.

PRIMARY RESPONSIBILITIES:

• Manage collection activities via calls and written correspondence, following established policies and procedures.
• Review and assess the creditworthiness of existing and new customers.
• Assist with delivering invoices to customers as needed.
• Gather information to support refunds and adjustments.
• Participate in regular AR reviews with team members and report on AR status, including suspended customer actions.
• Provide professional customer service and resolve client discrepancies or issues.
• Perform customer account reconciliations, including external and related-party accounts.
• Reduce customer account delinquencies in a goal-oriented manner.
• Collaborate with Sales and Senior Management to accelerate collections when necessary.
• Communicate effectively with the Sales department regarding customer accounts.
• Establish and maintain cooperative relationships with both external and internal customers.
• Perform deposits and process cash receipts across multiple systems and divisions.
• Support the Accounts Receivable team to meet deadlines.
• Complete other tasks as assigned to support organizational goals.

WORKING CONDITIONS:

• Standard office environment.
• Additional hours may be required during month-end, quarter-end, or year-end reporting cycles.

EDUCATION AND EXPERIENCE:

• 2-4 years of relevant industry and financial experience, preferably in a mid to large company with high transaction volume.
• Willingness to work a flexible schedule when needed.
• Strong attention to detail.
• Proficient in MS Office applications such as Excel and Outlook.
• Excellent interpersonal and communication skills, with the ability to work effectively across organizational levels.

TOMLINSON OFFERS:

• Competitive wages.
• Bonus programs.
• Employer-paid health and dental benefits.
• Extensive training and tuition reimbursement.
• Retirement benefits.
• Family-oriented team environment.
• Employee discounts and rewards programs.

The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources for accommodation requests or more information on our policies.

Required Experience: Unclear Seniority

Key Skills: Business Development, Internal Audit, Accounts Administration, Communication Skills, Organizational Skills, Journal Entries, General Ledger Accounting, Finance, Account Management, Excel, Client Relationships, Reporting, Payroll, External Auditors, Financial Statements

Employment Type: Full Time

Experience: years

Vacancy: 1