Accounts Receivable Administrator

Solutions 2 GO Inc.; Brampton; On-site; CAD 42,000 - 46,000; Full time

Job summary

A leading distribution company in Brampton is looking for an Accounts Receivable Administrator to manage cash applications and customer accounts. The ideal candidate will have over 3 years of experience in accounts receivable, excellent communication skills, and proficiency in Microsoft Excel. This full-time role requires a detail-oriented individual who can meet tight deadlines and provide exceptional customer service.

Qualifications

• 3+ years of experience in AR specifically dealing with cash applications and collections.
• Experience working with large accounts such as Walmart and customer portals such as High Radius and Retail Link.
• Solid understanding of the entire AR, Sales, Deductions cycle and its interrelationship within the organization.

Responsibilities

• Review and process new customer applications; submit for credit approval.
• Monitor daily bank activity and apply incoming payments accurately.
• Prepare and distribute weekly, monthly, and ad hoc reports related to accounts receivable.

Skills

Accounts Receivable Management

Communication Skills

Attention to Detail

Microsoft Excel

Customer Service Skills

Education

Degree or diploma in Business with a major in accounting

Tools

Great Plains 2015/2018

Job description

About Us

Are you ready to move distribution forward?

About Us

Are you ready to move distribution forward?

Solutions 2 GO is a premier global distributor of video game products. With operations reaching 19 countries in North, Central and South America, and partnerships that further extend to Europe, Africa, Australia and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA and is the exclusive distribution partner for Sony PlayStation in Latin America. Our leadership, processes and partnerships have earned us a reputation as the premier provider of flexible, dynamic distribution solutions for publishers, manufacturers and retailers around the world.

We are a remarkable team that delivers remarkable results. Our people help move Solutions 2 GO forward every day, through a shared commitment across every facet of our business. At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring that we achieve business results and create a great company culture while doing it, then we’re looking for you!

Scope

The Accounts Receivable Administrator is responsible for providing financial, administrative, and clerical support focused on the accurate and timely processing of accounts receivable transactions, including cash application, customer payments, and related adjustments. The position ensures the company’s receivables are maintained in a complete, current, and compliant manner by adhering to established policies and procedures. This role also involves generating reports, supporting daily and monthly reconciliations, and proactively communicating with internal teams and external customers to resolve payment issues. The successful candidate will contribute to improving the efficiency and effectiveness of the accounts receivable function through collaboration and attention to detail.

Duties & Responsibilities

Accounts Receivable & Customer Management

• Review and process new customer applications; submit for credit approval and set up customer accounts in the ERP system
• Communicate professionally with customers via email and phone regarding account balances, credit limits, overdue payments, and reconciliation issues
• Record all customer interactions and collection activities in the ERP system for tracking and audit purposes
• Escalate unresolved payment or credit issues to the AR Manager as needed
• Review accounts receivable aging reports and collaborate with collectors to follow up on overdue accounts
• Support collections efforts by addressing deductions, billing discrepancies, and short payments in coordination with AR Analysts and Sales

Cash Application & Payment Allocation

Monitor daily bank activity and apply incoming payments accurately across multiple companies and customer accounts

Deposit physical checks and ensure proper allocation in the system once deposited

Process and allocate EFT / ACH and credit card payments to the appropriate invoices or accounts

Research and resolve unapplied or misapplied payments; coordinate with internal teams to obtain necessary documentation or clarification

Perform write-offs, write-backs, and refunds with proper documentation and approvals

Follow up on unidentified receipts with customers or internal teams

Reporting & Documentation

Prepare and distribute weekly, monthly, and ad hoc reports related to accounts receivable and cash application

Maintain organized records of payment support, backup documentation, and communication logs

Manage and respond to inquiries in the shared AR or cash application email inbox, ensuring timely resolution of issues

Coordinate with collectors, sales, and finance teams to share cash application updates and support ongoing AR initiatives

Continuous Improvement

Contribute to ongoing process improvements to enhance the efficiency and accuracy of cash application and AR processes

Support additional administrative or finance-related tasks as assigned

Skills & Qualifications

3+ years of experience in AR specially dealing with cash applications and collections.

Experience working with large accounts such as Walmart and customer portals such as High Radius and Retail Link is considered an asset.

Degree or diploma in Business with a major in accounting is considered an asset.

Solid understanding of the entire AR, Sales, Deductions cycle and its interrelationship within the organization.

Basic accounting skills and knowledge of, including but not limited to, reconciliations and analysis.

Strong communication skills (both verbal and written), with an ability to sort through ambiguity and promptly resolve deductions related issues.

High level of accuracy and very detail oriented.

Strong organizational skills with the ability to meet tight deadlines and handle stressful situations.

Good customer service skills.

Proficiency in Microsoft Word and intermediate to advanced application of Excel.

Knowledge of Great Plains 2015 / 2018 is an asset.

Ability to interact professionally with all levels of business personnel and build strong working relationships.

Ability to work as a team player as well as independently.

The successful candidate will receive a conditional offer which will be contingent upon a successful background clearance obtained through our contracted third-party vendor. The standard clearance requirements depend on the position and may include some or all of the following : criminal or credit clearance, employment verification, education verification, and driver’s abstract review. If you have any questions along the way, please do not hesitate to ask.

Solutions 2 GO Inc. is committed to creating a diverse and inclusive workforce. For individuals requiring accommodations or support throughout the recruitment process please contact the HR team

For more information on Solutions 2 GO Inc., please visit https : / / www.solutions2go.ca / about.html.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Finance

Industries

Transportation, Logistics, Supply Chain and Storage

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