Accounts Payable Supervisor

Advanced Operations Partners; Vaughan; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading healthcare products distribution company is seeking an Interim Accounts Payable Supervisor / Manager. In this pivotal role, you will oversee the accounts payable function, ensure accurate processing of vendor payments, and drive process improvements within the AP team. The ideal candidate will possess significant AP experience and advanced skills in accounting software and Excel, contributing to streamlined financial operations.

Qualifications

• 5+ years of AP experience, with at least 2 years in a supervisory role.
• Understanding of healthcare supply chain/distribution is advantageous.
• Proficiency in advanced Excel skills, including pivot tables and macros.

Responsibilities

• Supervise and mentor the AP team, ensuring timely processing of vendor payments.
• Implement process improvements to enhance efficiency and compliance.
• Generate and analyze AP reports to track key metrics and findings.

Skills

Microsoft Excel

Accounting Software

Process Improvement

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

NetSuite

SAP

Job description

17 hours ago Be among the first 25 applicants

Direct message the job poster from Advanced Operations Partners

We have an Interim Accounts Payable Supervisor / Manager role for a PE-owned healthcare products distribution company based in Nashville, TN.

The Accounts Payable Supervisor / Manager oversees the accounts payable (AP) function for a fast-growing healthcare products distributor, ensuring accurate and timely processing of vendor payments, expense reports, and financial records. This role manages the AP team, enforces compliance with company policies and industry regulations, and contributes to process improvements to enhance efficiency and accuracy.

Key Responsibilities:

Team Leadership & Operations Management:

• Supervise and mentor the AP team, including training, workload distribution, and performance reviews.
• Oversee the end-to-end AP process, ensuring invoices are processed, approved, and paid accurately and on time.
• Monitor payment runs (checks, ACH, wire transfers) and resolve payment discrepancies.
• Manage vendor relationships, addressing inquiries and resolving disputes promptly.
• Ensure compliance with company policies, GAAP, and healthcare industry regulations (e.g., tax reporting, 1099 filings).
• Maintain strong internal controls over AP processes to prevent fraud and errors.
• Assist with month-end and year-end closing, including accruals and account reconciliations.
• Support internal and external audits by providing documentation and reports.

Process Improvement & Systems Management:

• Identify and implement process improvements to enhance efficiency, accuracy, and automation.
• Optimize AP workflows within accounting software (e.g., QuickBooks, NetSuite, SAP).
• Collaborate with procurement and other departments to streamline invoice approvals and payment processes.

Reporting & Analysis:

• Generate and analyze AP reports (aging, cash flow forecasts, vendor spend analysis).
• Track key metrics (discount capture, payment cycle times) and report findings to management.

Qualifications & Skills:

• Education: Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience: 5+ years of AP experience, with at least 2 years in a supervisory role (healthcare or distribution industry a plus).
• Proficiency in accounting software (e.g., QuickBooks, Oracle, NetSuite) and ERP systems.
• Advanced Excel skills (pivot tables, VLOOKUP, macros).
• Understanding of healthcare supply chain/distribution is advantageous.
• Onsite

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Accounting/Auditing

• Industries

  Transportation, Logistics, Supply Chain and Storage and Hospitals and Health Care

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