Accounts Payable Supervisor

Harbourfront Centre.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading cultural institution in Toronto is seeking an attentive Accounts Payable Supervisor to support the Finance department. You will manage full cycle accounts payable and assist with financial needs. Ideal candidates will have 2-3 years of experience in accounting, strong organizational skills, and proficiency in M365 applications. This full-time position is crucial for maintaining financial accuracy and supporting diverse community programs.

Qualifications

• 2-3 years of experience in accounting procedures.
• Proficiency in common computer applications.
• Experience in data entry and report compilation.

Responsibilities

• Enter invoices for payment.
• Analyze and review invoices for errors.
• Prepare account reconciliations and analysis.

Skills

Bookkeeping knowledge

Accounting procedures

Organizational skills

Communication skills

Problem-solving skills

Education

Educational background in Finance, Accounting, or Business Administration

Tools

M365 (Teams, SharePoint, Excel)

Business Central

Job description

Application Deadline: August 16, 2025

Harbourfront Centre is a leading cultural institution in Toronto, celebrated for its vibrant arts, culture, community, and recreational programs. As a not-for-profit organization, we are committed to enriching the lives of diverse communities through creativity, innovation, connection, and excellence. Our multi-faceted campus includes community programming across arts, culture, recreation, and learning, as well as commercial businesses (marine, parking, restaurants) that generate essential revenue to support operations.

We are currently seeking an attentive, organized, and collaborative Accounts Payable Supervisor to support our Finance department with full cycle accounts payable, as well as other finance-related needs.

Position Details:

• Reporting to: Controller
• Type of Employment: Full-time, 35 hours per week
• Number of Vacancies: 1
• Work Location: Toronto

Duties:

• Enter invoices for payment.
• Analyze and review invoices for errors or duplicate billings.
• Set up and maintain vendor files.
• Analyze A/P aging report.
• Disseminate and track bills for proper approval.
• Print cheques and match with invoices.
• Prepare cheques for mailing.
• Process wire and electronic fund transfer payments in CMO (online banking).
• Ensure T4A/T4A NR payments contain all necessary information, are correctly coded, and tagged in the financial system.
• Review statements from suppliers, follow up on discrepancies by contacting suppliers and relevant HC departments. Reconcile statements and respond to AP inquiries.
• Prepare account reconciliations and analysis as required.
• Maintain records of utility bills, leases, etc., from pre-authorized standing orders and contracts. Ensure standing orders are correct.
• Oversee month-end closing activities and reporting for AP.
• Perform other duties as assigned.

Requirements:

• Knowledge of bookkeeping, accounting procedures, and computerized systems with 2-3 years of experience.
• Proficiency in common computer applications including M365 (Teams, SharePoint, Excel, etc.). Experience with Business Central is preferred.
• Well-versed in data entry, report compilation, and virtual correspondence.
• Strong organizational and communication skills.
• Good problem-solving skills and customer service aptitude.
• Educational background in Finance, Accounting, or Business Administration is desirable.
• Ability to work independently and collaboratively.
• Experience in the not-for-profit sector is an asset.
• Must be legally eligible to work in Canada, with proper documentation if applicable.

Our Values:

At Harbourfront Centre, our values—Open, Brave, Rigorous, and Kind—reflect our commitment to inclusivity, imaginative risk-taking, excellence, and respect, ensuring enriching experiences for all.