Accounts Payable Supervisor

Fengate Asset Management; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading asset management firm is seeking a team leader for its accounts payable department. The successful candidate will manage workflows, mentor team members, and refine financial processes, ensuring compliance and optimal performance. This role requires strong leadership ability and extensive experience in high-volume accounts payable environments, with an emphasis on automation and efficiencies. The position offers flexible working arrangements with the option to work remotely up to three days a week.

Benefits

Work-Flex policy allowing remote work

Commitment to a diverse workforce

Accommodation for persons with disabilities

Qualifications

• 4+ years of experience in full cycle high-volume accounts payable role.
• At least 1 year of supervisory experience.
• Experience with multi-entity organizations preferred.

Responsibilities

• Manage accounts payable workflow and vendor invoices.
• Coach and mentor accounts payable team members.
• Lead financial reporting and compliance efforts.

Skills

Leadership

Problem-solving

Financial analysis

Time management

Communication

Education

Bachelor's degree in finance, accounting, business administration or a related field

Tools

NetSuite

Yardi

Job description

Exciting opportunity to provide leadership to Fengate's accounts payable team and drive excellence across Fengate's entire procure-to-pay and receivables processes. Working alongside Fengate's finance teams and reporting to the Manager of Accounting Operations, the successful candidate will be a strategic business partner to Fengate's operational business units, with a particular focus on the real estate division.

KEY RESPONSIBILITIES

Accounts Payable/Receivable Management

• Manage all aspects of the accounts payable workflow, ensuring the timely and accurate processing of vendor invoices.
• Verify and approve 500+ monthly invoices entries.
• Set-up and maintain automated approval workflows in ERP system.
• Prepare and manage bi-weekly payments runs for 50+ entities (EFT, wires, cheques).
• Oversee vendor onboarding process.
• Perform vendor statement reconciliations and resolve past due balances. Manage relationships with vendors and internal customers to answer questions and resolve vendor payment issues.
• Work independently to proactively problem solve and resolve issues/concerns within the procure- to-pay process.
• Prepare customer invoices related to specific revenue streams.
• Set up and manage bank accounts and user access on various banking platforms.
• Promote the use and understanding of accounts payable policies, systems, and procedures across the organization.
• Ensure compliance with tax authorities and timely payment of installment payments.
• Other related duties as required or assigned.

Team Leadership and Development

• Coach and mentor two members of the accounts payable team.
• Foster a culture of excellence, collaboration, and continuous improvement.
• Promote cross-business unit knowledge sharing and professional growth within team.

Financial Analysis and Reporting

• Lead monthly, quarterly, and year-end close of payables and receivables.
• Monitor cash flow forecasts and balances in order to plan for funding requirements and other payment-runs.
• Collaborate with Fengate finance departments to ensure accurate and timely financial reporting.
• Ensure compliance with accounting regulations, company policies, and internal controls.

Process Improvement and Automation

• Continuously evaluate existing processes and systems to identify areas for improvement and automation as well as opportunities to create synergies across business units.
• Lead initiatives to streamline workflows, enhance efficiencies, and reduce manual interventions.
• Implement and leverage technology solutions to optimize accounts payable and procurement processes.
• Leads initiatives and special projects for the accounts payable function.

KEY QUALIFICATIONS

• Bachelor's degree in finance, accounting, business administration, or a related field.
• Proven experience (4+ years) in full cycle high-volume accounts payable role, with at least 1 year of supervisory experience.
• AP experience for multi-entity organization preferred.
• Proficiency working with NetSuite, Yardi, or similar enterprise resource planning (ERP) system is highly desired.
• Demonstrated experience optimizing and streamlining procure-to-pay processes.
• Excellent leadership skills with the ability to inspire and motivate team members.
• Well-developed analytical and problem-solving skills with attention to detail.
• Strong organizational and time management skills with the ability to multi-task.
• Outstanding communication and interpersonal skills.

CORE COMPETENCIES

• Being Authentic –Inspiring trust and being courageous.
• Focusing on Performance –Being accountable and driving results.
• Understanding Stakeholders – Knowing the needs of those who rely on you.
• Building Effective Relationships – Collaboration and communication.

LOCATION

The position will be based out of the Oakville office. Fengate offers a Work-Flex policy where employees are allowed to work remotely up to 3 days per week.

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.