Accounts Payable Specialist (Temporary)

Flair Airlines Ltd.; Edmonton; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Salary package

Comprehensive benefits

Pension plan with employer match

Unlimited travel perks

Job summary

Flair Airlines Ltd. in Edmonton is seeking an Accounts Payable Specialist to process invoices, code expenditures, and reconcile vendor accounts in NetSuite. You will support month-end close and ensure timely payments in line with company policies.

Ideal candidates have at least three years of AP experience, strong Excel skills, and experience with ERP systems. This temporary, on-site role offers an engaging, fast-paced Finance environment at YEG.

Qualifications

• Three+ years of accounts payable experience, preferably in high-volume environments.
• Experience reconciling vendor accounts and supporting month-end close.
• Familiarity with AP processes, controls, approvals, and record keeping.
• Experience with ERP systems; NetSuite is a plus.

Responsibilities

• Manage the accounts payable inbox and process invoices with supporting documentation.
• Code, enter, and verify invoices in NetSuite per approval workflows.
• Process vendor payments within established terms.
• Reconcile vendor statements; investigate discrepancies and respond to inquiries.
• Support month-end activities including accruals and reporting.
• Handle employee expense reimbursements with proper documentation.
• Maintain organized AP records for audits and reporting.
• Identify process improvements to strengthen controls and efficiency.
• Perform other duties as assigned.

Skills

Analytical skills

Problem-solving

Attention to detail

Time management

Communication

Excel proficiency

Cross-functional collaboration

Education

Diploma or degree in Finance, Accounting, or Business Administration

Tools

NetSuite

ERP systems

Microsoft Excel

Job description

Take Your Career to New Heights with Flair Airlines

We’re here to make air travel affordable for everyone, and we’re looking for talented individuals who want to help us continue changing the industry for the better. As Canada’s most reliable airline, we're all about offering real value. As we continue to expand our network, increase flight frequencies, and introduce more services, we’re looking for passionate team members to help us in our mission to make air travel accessible for everyone. We know who we are, and we’re confident in our approach.

Your Team:

Join Flair’s Finance team, where timely payment processing and strong financial controls support the day-to-day operations of the business. Reporting to the Manager, Accounts Payable and Receivables, the Accounts Payable Specialist is responsible for processing, verifying, and reconciling invoices and vendor payments. This role supports the accounts payable function by resolving discrepancies, maintaining financial records, and ensuring transactions are processed in accordance with company policies, established controls, and payment terms. Working closely with internal stakeholders and vendors, the Accounts Payable Specialist responds to account inquiries, supports month-end activities, and helps ensure payments and accounts payable records are processed accurately and on time.

This is a temporary on-site position at our Edmonton, AB (YEG) office.

A Day in the Life:

• Manage the accounts payable inbox, ensuring invoices and supporting documentation are reviewed and processed in a timely manner.
• Review, verify, code, and enter invoices into NetSuite in accordance with established approval processes and financial controls.
• Process vendor payments accurately and within established payment terms.
• Reconcile vendor statements, investigate and resolve invoice and payment discrepancies, and respond to vendor and internal inquiries.
• Review outstanding invoices and follow up with internal stakeholders to obtain required approvals or supporting documentation.
• Support month-end close activities, including accounts payable accruals, reconciliations, and financial reporting requirements.
• Process employee expense reimbursements and ensure appropriate documentation and approvals are maintained.
• Maintain complete and organized accounts payable records to support financial reporting, audits, and internal control requirements.
• Identify opportunities to improve accounts payable processes, controls, and overall efficiency.
• Perform other duties as assigned.

What You Bring to the Role:

The preferred candidate should exemplify Flair's core values: honesty, efficiency, accountability, and respect, while demonstrating success in previous roles. Additionally, we are seeking individuals who possess:

• Education:
  • Diploma or degree in Finance, Accounting, or Business Administration.
• Experience:
  • Minimum of three (3) years of accounts payable experience, preferably within a high-volume, multi-entity, or complex operational environment.
  • Demonstrated background processing and reconciling a high volume of invoices, vendor accounts, and payments.
  • Experience supporting month-end accounts payable activities, including reconciliations, accruals, and financial reporting.
  • Working knowledge of accounts payable processes, financial controls, approval workflows, and record-keeping requirements.
  • Experience using accounting or enterprise resource planning (ERP) systems; NetSuite is considered an asset.
  • Proficiency in Microsoft Office Suite, particularly Excel.
• Skills & Abilities:
  • Strong analytical and problem-solving skills with a high level of attention to detail.
  • Strong organizational and time management skills with the ability to manage multiple priorities and meet established deadlines.
  • Sound understanding of accounts payable processes, invoice coding, reconciliations, and financial controls.
  • Effective written and verbal communication skills with the ability to respond professionally to vendor and internal inquiries.
  • Ability to investigate discrepancies, identify root causes, and resolve invoice and payment issues efficiently.
  • Strong proficiency in Microsoft Excel and the ability to work effectively with accounting and financial systems.
  • Ability to work independently while collaborating effectively with Finance and cross-functional teams.
  • Proactive approach to identifying process improvements and opportunities to strengthen efficiency and controls.
  • Ability to handle confidential and sensitive financial information with discretion and sound judgment.
• Requirements:
  • Clear criminal record check and satisfactory references.
  • Must be legally eligible to work in Canada without restriction.

Why You’ll Love Working Here:

At Flair, we prioritize our teams by cultivating a supportive, collaborative work environment filled with opportunities for growth. Investing in our people is at the heart of what we do because your success fuels our collective achievements. We are dedicated to fostering a workplace where leaders thrive, innovation flourishes, and every team member feels valued and empowered.

From the moment you join us, you’ll have access to a comprehensive benefits package designed to support your well-being—because when you’re at your best, so are we. This benefits package includes:

• Comprehensive Salary- A salary that reflects your experience and contributions.
• Comprehensive Benefits- Competitive medical and dental coverage, disability insurance, life insurance, and an employee & family assistance program.
• Retirement Savings- A pension plan with employer-matched contributions.
• Unlimited Travel Perks- Enjoy free and discounted flights for you and your travel companions.

At Flair, we’re committed to building an inclusive, equal, and accessible workplace that welcomes diverse talent. We encourage candidates from all backgrounds to apply. If you need accommodation during the selection process, just let us know.

We thank all applicants for their interest in Flair; however, only those selected to continue in the process will be contacted.