Accounts Payable Specialist | AP

Job Summary:

We are seeking a detail-oriented and experienced Accounts Payable Specialist with advanced Excel skills to join a great company Vaco is working with! The ideal candidate will be responsible for processing vendor invoices, reconciling statements, and ensuring timely and accurate payments, while leveraging Excel to analyze and streamline AP processes.

Key Responsibilities:

• Process high volume of vendor invoices in an accurate and timely manner

• Match purchase orders, receipts, and invoices to verify accuracy

• Prepare and process electronic transfers and payments

• Reconcile accounts payable transactions and resolve invoice discrepancies

• Maintain vendor files and respond to inquiries in a professional manner

• Support month-end and year-end closing activities related to accounts payable

• Generate reports and assist with audits and financial analysis

• Utilize advanced Excel functions (e.g., VLOOKUP, INDEX-MATCH, PivotTables, Macros) to manage large data sets, create dashboards, and perform complex reconciliations

• Identify opportunities for process improvement and automation using Excel and other tools

Required Qualifications:

• 2+ years of experience in an Accounts Payable or similar finance role

• Advanced proficiency in Microsoft Excel, including the use of formulas, functions, and data analysis tools

• Strong analytical and problem-solving skills

• Excellent attention to detail and organizational skills

• Experience with ERP systems (e.g., SAP, Oracle, NetSuite) is a plus

• Ability to work independently and in a team environment

Preferred Skills:

• Experience creating and modifying Excel Macros using VBA

• Prior involvement in AP process improvement or automation projects

• Familiarity with accounting principles and general ledger reconciliation