Accounts Payable Specialist (3-Month Contract)

Powerfleet; Toronto; Hybrid; CAD 50,000 - 65,000; Part time

Job summary

A leading technology firm in Toronto is seeking an Accounts Payable Specialist for a 3-month hybrid contract. The role involves ensuring accurate and timely payment processes, vendor invoicing, and credit card management. The ideal candidate brings finance experience, strong Excel skills, and effective communication abilities. This position offers the potential for contract extension and a collaborative work environment.

Qualifications

• Minimum 1 year of experience in accounting or finance, ideally in the technology/software industry.
• Demonstrated ability to balance competing priorities and meet deadlines.
• Proven ability to implement and manage process improvements.

Responsibilities

• Close completed work orders and prepare them for payment.
• Track and reconcile work order errors based on invoicing.
• Partner with dispatch and fulfillment teams to resolve issues.

Skills

Accounting / finance experience

Proficiency with Microsoft Excel

Strong verbal and written communication skills

Ability to collaborate cross-functionally

Education

Bachelor’s degree in Accounting, Finance, or a related field

Tools

Microsoft accounting software

Excel (lookups and pivot tables)

Job description

Accounts Payable Specialist (3-Month Contract)

Powerfleet is seeking an Accounts Payable Specialist for a 3-month hybrid contract in Toronto, with the potential for extension. This role is responsible for ensuring the accurate and timely recording, reconciliation, and payment of installer vendor invoices and corporate credit card transactions.

The ideal candidate brings accounting / finance experience, proficiency with Microsoft Excel, and the ability to collaborate cross-functionally in a fast-paced environment.

Key Responsibilities

• Close completed work orders and prepare them for payment.
• Track and reconcile work order errors based on invoicing on a daily basis.
• Partner with dispatch and fulfillment teams to resolve issues and identify internal process improvements.
• Provide training and support to installers regarding invoicing, CRM use, and work order completion.
• Continuously enhance knowledge of the CRM and Installer Portal.
• Calculate and post accruals for unbilled services within each month.
• Manage the full cycle of installer vendor payments, including posting, coordinating payment, reconciling, and sending remittance advice.

Credit Card Management

• Maintain full ownership of the corporate credit card portal.
• Distribute monthly or bi-weekly statements and organize transaction reports in Excel for cardholders.
• Monitor balances across corporate cards and manage funds efficiently.
• Work with departments to proactively forecast and track charges.
• Manage the full cycle of credit card payment posting and reconciliation.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1+ years of experience in accounting or finance, ideally in the technology / software industry.
• Experience using Microsoft accounting software preferred.
• Advanced proficiency in Microsoft Excel, including lookups and pivot tables.
• Strong verbal and written communication skills with the ability to interact effectively with stakeholders at all levels.
• Demonstrated ability to balance competing priorities, meet deadlines, and adapt to changing business needs.
• Proven ability to implement and manage process improvements.

Equal Opportunity Employer

Powerfleet is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law. We believe that diverse perspectives drive innovation and success, and we’re proud to be a workplace that reflects the communities we serve.

Seniority level

• Associate

Employment type

• Contract

Job function

• Finance

Industries

• IT Services and IT Consulting

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