Accounts Payable Specialist (12-months Leave of Absence Coverage)

High Tide Inc.; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in Calgary is seeking an Accounts Payable Specialist to manage invoicing and AP processes. The role includes ensuring compliance with IFRS, managing supplier inquiries, and assisting in month-end reconciliations. Ideal candidates will have 4+ years of experience and strong Excel skills, contributing to financial accuracy and efficiency within the organization.

Qualifications

• At least 4 years of experience in AP processes, reconciliation, and internal controls.
• Ability to manage accounting figures in accordance with IFRS.
• Experience in data gathering and ERP systems.

Responsibilities

• Process invoice entries, reviews, and postings accurately and timely.
• Respond to and resolve internal and supplier inquiries professionally.
• Assist in month-end processes including accruals and reconciliations.

Skills

Financial reporting

Attention to detail

Excel

Education

Post-secondary education in Accounting, Finance, or Business

Tools

Concur

Sage X3

Job description

Reporting to the Manager AP/AR, the Accounts Payable (A/P) Specialist is responsible for data entry and duties related to disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and resolving account irregularities. The A/P Specialist ensures expense entries are IFRS compliant and properly coded.

1. Process invoice entries, reviews, and postings accurately and timely in Concur and Sage X3.
2. Respond to and resolve internal and supplier inquiries professionally, investigating billing discrepancies and misapplied payments.
3. Assist in closing month and quarter-end processes, including accruals and bank reconciliations.
4. Prepare general ledger journal entries as needed.
5. Assist with weekly payment runs via EFT/ACH/Wires.
6. Resolve payment or system-related issues, such as rejected payments or technical vendor issues.
7. Coordinate with suppliers and reconcile statements.
8. Set up banking information for new suppliers.
9. Manage the Accounts Payable inbox, handling inquiries and forwarding emails/invoices promptly.
10. Maintain financial security by following internal controls.
11. Build relationships across all organizational units.
12. Ensure confidentiality of financial and non-financial information.
13. Participate in special projects, develop guidelines, and monitor outcomes.
14. Perform other duties as assigned.

Minimum requirements include:

• At least 4 years of experience in AP processes, reconciliation, and internal controls.
• Ability to accurately manage accounting figures and records in accordance with IFRS.
• Experience in data gathering, financial reporting, and ERP systems.
• Post-secondary education in Accounting, Finance, or Business.
• Advanced Excel skills.

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