Accounts Payable Specialist

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our finance and accounting team. The ideal candidate will have over 10 years of accounts payable experience with a strong understanding of disbursements, wire transfers, and payables reconciliations. In this role, you will assist with various accounting and finance tasks, contributing to the smooth operation of our financial processes.

Position Title: Accounts Payable Specialist

Reports To: Chief Financial Officer and Controller

Supervises: N/A

Location: Toronto

Position Summary:

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our finance and accounting team. The ideal candidate will have over 10 years of accounts payable experience with a strong understanding of disbursements, wire transfers, and payables reconciliations. In this role, you will assist with various accounting and finance tasks, contributing to the smooth operation of our financial processes, including but not limited to:

Accounts Payable:

1. Review and verify the accuracy of invoices and payment requests including the preparation of wires transfers
2. Ensure invoices have the appropriate approvals, coding, and other backup information
3. Process vendor invoices in Great Plains system
4. Generate payment reports to verify entry accuracy
5. Ensure payments are made in accordance with terms and due dates
6. Reconcile vendor statements to ensure all outstanding balances are accurate
7. Investigate and resolve discrepancies or payment issues
8. Communicate with internal stakeholders to resolve payment or billing issues
9. Maintain accurate vendor records, including contact details and payment terms
10. Maintain accurate and organized accounts payable records, including filing

Accounting & Finance:

1. Deposit funds, manage cash books and deposits
2. Assist with audits and provide the required documentation as needed

Other Duties:

1. Participating in special projects and initiatives as assigned

Requirements:

1. Associate, College or bachelor’s degree in accounting, finance, or related field is preferred.
2. 10+ years of relevant experience in accounts payable, accounting, or finance is preferred.
3. Strong attention to detail and accuracy is a must (high level accuracy)
4. Ability to work independently and as a part of the team
5. Proficiency – Intermediate level knowledge and experience with Microsoft Office (particularly Excel)
6. Experience with Accounting Software’s (Microsoft Great Plains is an asset)

Environment, Pace & Challenges

1. Dynamic and fast-paced, must be able to juggle several issues simultaneously.
2. There is frequent pressure to provide ad hoc on an as-needed basis which may interrupt other deadlines, requiring very strong time management skills;
3. Chance to work in a true collaborative team environment

REQUIRED BEHAVIOURS, SKILLS AND KNOWLEDGE:

Position Specific Competencies (Behaviours and Knowledge)

1. Strong communication skills (oral and written)
2. Adheres to company rules, policies, and directions
3. Logical, task oriented and analytical
4. Able to work with routine and yet still show a sense of urgency where needed.

This role is crucial in maintaining the financial health of an organization by ensuring smooth payment operations and supporting effective cash flow management.