Accounts Payable Specialist

OmniaBio; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A financial services company in Hamilton, Ontario is seeking an Accounts Payable Specialist to ensure accurate recording and tracking of vendor invoices. The ideal candidate will have an associate’s degree and 3+ years of experience in an office environment. Responsibilities include processing invoices, reconciling accounts, and supporting the procurement team for timely resolution of discrepancies. This role requires strong communication skills and proficiency in Excel and ERP systems like SAP.

Qualifications

• 3+ years of working in an office setting supporting a business function.
• Ability to manage shifting priorities and meet deadlines in a dynamic environment.

Responsibilities

• Process vendor invoices in the ERP system while ensuring accuracy.
• Work with procurement teams to resolve invoice discrepancies.
• Prepare payment batches for approval prior to release.
• Reconcile balance sheet accounts regularly.

Skills

Proficient with Microsoft Office Suite

Experience with ERP systems

Strong service orientation

Exceptional communication skills

Analytical and insightful

Education

Associate’s degree in business or accounting

Tools

SAP S4/Hana

Concur

MS Excel

Job description

Position summary

At OmniaBio, we rely on a meticulously prepared financial data to drive our business forward. The Accounts Payable Specialist keeps that system running smoothly by supporting the management of our cash flows through accurate recording and tracking of vendors and suppliers’ invoices. We are searching for a skilled financial specialist to join our team to help process, track, and record payables in an accurate, efficient, and timely manner. The Accounts Payable Specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. The successful candidate will be a well-organized individual who can set and manage various stakeholders’ expectations and is able to drive continuous improvements and best practices in a fast-paced environment.

Key responsibilities

The employee’s services include, but are not limited to, the following:

• Process vendor invoices in the ERP system (SAP S4/Hana) while ensuring accuracy of general ledger (GL) coding.
• Ensure proper approvals are captured in accordance with the company’s delegation of authority policies.
• Respond to vendor inquiries as required.
• Work with procurement teams and other authorized personnel to ensure timely resolution of invoice discrepancies
• Process employee expense reports in Concur or MS Excel.
• Prepare payment batches for approval prior to release.
• Assist with vendor maintenance and item set-up in the accounting system.
• Assist with the preparation of month-end accruals.
• Reconcile balance sheet accounts regularly.
• File/archive documents and assist with ad-hoc administrative duties.
• Support the accounting for Capital Assets and corresponding depreciation calculations and journal entries
• Strictly adhere to all compliance requirements, specifically with respect to taxation matters

Qualifications

• Associate’s degree or equivalent in business or accounting discipline
• 3+ years of working in an office setting supporting a business function
• Proficient with the Microsoft Office Suite (Word, Excel, Outlook)
• Experience with ERP systems, SAP a plus

Desired Characteristics

• Well organized
• Exceptional communication skills with the ability to articulate complex financial issues
• High ethical standards
• Strong service orientation
• Ability to understand complex issues and financial linkages in applying knowledge
• Ability to manage shifting priorities and meet deadlines in a dynamic environment
• Analytical and insightful
• Problem solver
• Diligent and accurate in preparing deliverables
• Confident in approach
• Active listener
• High integrity and transparency
• Collaborative, team player
• Values diversity and being respectful of others