Accounts Payable Specialist

SOCi.ai; Canada; Hybrid; CAD 48,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Wellness incentives

401(k) plan

Job summary

SOCi, the CoMarketing Cloud for multi-location enterprises, seeks an Accounts Payable Specialist to join our Accounting team in a hybrid role based in BC or Ontario, Canada. You will manage vendor invoices, ensure timely payments, and support month-end close while applying US GAAP knowledge to accruals and prepaids.

You will collaborate with Procurement, FP&A, and Accounting to optimize AP processes and strengthen controls in our systems.

Qualifications

• Minimum 5+ years in full-cycle accounts payable.
• Strong understanding of US GAAP, accruals, prepaids, and expense recognition.
• Experience with NetSuite or equivalent ERP is required.
• High attention to detail with strong organizational and time management skills.

Responsibilities

• Review, code, and process vendor invoices in line with POs and policies.
• Maintain vendor records and resolve inquiries professionally.
• Prepare and execute weekly payment runs via ACH, checks, or transfers.
• Reconcile AP subledger to GL and assist with month-end close and accruals.

Skills

Full-cycle accounts payable

US GAAP knowledge

NetSuite

Excel

Communication skills

Time management

Education

Bachelor’s degree in Accounting or Finance

Tools

NetSuite ERP

Job description

SOCi, the CoMarketing Cloud for Multi-Location Enterprises, is currently looking for a highly skilled and detail-oriented Accounts Payable (AP) Specialist to join our Accounting team. This role is critical in overseeing the accurate and timely processing of vendor invoices and payments, maintaining vendor relationships, and supporting the integrity of our financial systems. The ideal candidate will bring an understanding of US GAAP, particularly around accruals, prepaids, and fixed assets, as well as a proactive mindset for process improvement and system integration.

In this position, you will play a key role in month-end close, financial reporting support, and AP process optimization. It’s a great opportunity to own key responsibilities, collaborate cross-functionally, and contribute to building a best-in-class payables function.

SOCi expects to pay a base salary in the range of $48,000 to $65,000 CAD base. Within the range, individual pay is determined by factors such as job-related skills, experience, and relevant education or training.

Who We Are

SOCi is one of the fastest growing technology companies in the United States, ranking on the Inc. 5000 Fastest Growing Companies in America list for the last seven consecutive years. The leader in AI-powered marketing solutions for multi-location businesses, SOCi is trusted by nearly 1,000 top brands including Ford, Ace Hardware, Kumon, Liberty Tax, and more. At SOCi, our vision is to empower people to do what they love by providing intelligent software that can do the rest. SOCi provides a first-of-its-kind, AI-powered digital workforce capable of handling the workload of 1,000 local marketers, empowering brands to achieve unmatched digital visibility, strengthen customer engagement, and scale faster than ever before.

How You’ll Make An Impact

• Invoice Management: Review, code, and process vendor invoices in compliance with POs, company policies, and accounting standards. Monitor AP inbox and resolve invoice exceptions (e.g., no-PO invoices, autopay entries).
• Vendor Management: Maintain vendor records, verify new vendor details (Tax ID, banking info), and handle inquiries or disputes professionally. Clean up duplicates and manage vendor inactivation as needed.
• Payment Processing: Prepare and execute weekly payment runs, ensuring accuracy, proper authorization, and timely disbursement via ACH, checks, or electronic transfer.
• Month-End Close: Reconcile AP subledger to GL, post accruals for unbilled expenses, validate expense classifications, and support P&L variance analysis. Clear sync errors between systems (e.g., NetSuite).
• Documentation & Compliance: Maintain organized records for audit-readiness. Assist with 1099 reporting and ensure compliance with internal controls and accounting policies.
• Cross-Functional Collaboration: Partner with Procurement, Accounting, and FP&A to ensure smooth invoice flow, accurate coding, and timely payments.
• Process Improvement: Identify and implement improvements to streamline AP processes, enhance automation, and strengthen controls.
• Other Duties: Be willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned.

What You’ll Need To Be Successful

• Hybrid Opportunity: This role is fully remote in BC or Ontario.
• Must Have:
  • 5+ years of experience in full-cycle accounts payable
  • Strong working knowledge of US GAAP, especially around accruals, prepaids, and expense recognition
  • Experience with NetSuite or comparable ERP systems
  • High attention to detail and accuracy, with strong organizational and time management skills
  • Ability to work independently and manage multiple priorities in a deadline-driven environment
  • Strong verbal and written communication skills
  • Intermediate Excel skills (e.g., pivot tables, lookups, basic formulas)
  • Willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned
• Desired Skills (but not required):
  • Experience with system integrations or AP automation tools
  • Familiarity with 1099 reporting requirements
  • Exposure to cross-functional finance operations (e.g., procurement, FP&A)
  • Experience working in a remote or distributed team environment
• Education:
  • Bachelor’s degree in Accounting, Finance, or a related field

What SOCi Provides To You

• Comprehensive Benefits Package (full-time permanent, non-contract roles only)
  • Health insurance plans, dental, and vision
  • Wellness incentives
  • 401(k) plan with employer match
• Flexible Work Environment (full-time, non-contract roles only)
  • Flexible paid time off
  • Quarterly wellness days
  • Paid holidays
  • Unique employee engagement programs
• Empowering Career Growth and Success

What’s Important At SOCi

Led by a team of industry experts, SOCi is leading the pack in agentic marketing for multi-location brands. Our passionate team of SOCialites work from home around the globe! Our collaborative, dynamic culture allows our teams to work cross-functionally, optimize productivity. We are a fast-paced, agile environment where thought leadership and input are encouraged. If you are looking for a place where you can come and make a difference in the way enterprise organizations utilize social technology, then SOCi is for you. Visit soci.ai for more information.