Accounts Payable Specialist

Socket.dev; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation and flex days

Comprehensive benefits: dental, drugs,

Optical, paramedical

RRSP contributions

Dress for your day

Job summary

CoolIT Systems Inc. in Calgary, Alberta is seeking an organized Accounts Payable Specialist to join our finance team. You will manage and process AP transactions, ensuring accuracy and timeliness in financial operations, working in a manufacturing environment, and collaborating with cross-functional teams.

The role involves processing invoices, reconciling statements, maintaining records, and assisting with month-end close. Strong Excel and ERP experience, including NetSuite, is expected.

Qualifications

• Minimum 3 years full cycle accounts payable with ERP experience.
• Experience in multi-currency environment and multiple entities.
• Advanced knowledge of accounts payable practices, procedures and internal controls.

Responsibilities

• Process and manage invoices, expense reports, and vendor payments.
• Verify and reconcile account statements and discrepancies.
• Maintain accurate records of financial transactions and supporting documentation.
• Ensure compliance with company policies and accounting principles.
• Prepare and process weekly payment runs.
• Assist with month-end and year-end close procedures.
• Respond to vendor inquiries and resolve issues related to accounts payable.
• Collaborate with other departments to ensure smooth financial operations.
• Provide support during audits and assist in resolving discrepancies.

Skills

Accounts payable

Excel pivot tables

Excel lookups

ERP experience

Multi-currency

Tools

NetSuite

Job description

AccountsPayable(AP)Specialist

WHAT YOU’LL DO:

Role:

We’reseekingan organized and detail-oriented Accounts Payable Specialist to join our finance team. In this role,you’llbe responsible formanaging and processing accounts payable transactions, ensuring accuracy and timeliness in our financial operations.Your experience in a manufacturing environment will be invaluable as you collaborate with cross-functional teams,optimizeprocesses, and contribute to the overall financial health of the organization.

Responsibilities:

• Process and manage invoices, expense reports, and vendor payments.
• Verify and reconcile account statements and discrepancies.
• Maintainaccuraterecords of financial transactions and supporting documentation.
• Ensure compliance with company policies and accounting principles.
• Prepare and process weekly payment runs.
• Assistwith month-end and year-end close procedures.
• Respond to vendor inquiries and resolve any issues related to accounts payable.
• Collaborate with other departments to ensure smooth financial operations.
• Provide support during audits andassistin resolving any discrepancies.

WHO YOU ARE:

Basic Qualifications:

• Minimum3years experiencein AccountsPayable–full cycle (entry to payment and reconciliations) with complex ERP experience andproficiencyinMSExcel skills(Pivot Tables, Lookups).
• Experienceworking within a multi-currency environment with multiple legal entities.
• Advanced knowledge of accounts payable best practices,proceduresand internal controls.

Preferred Qualifications:

• Experience in a manufacturing environment

Skills:

• Highly organized and detail oriented with the ability to manage high volumes of transactions and multiple deliverablesin a timely manner, while ensuringaccurateprocessing of all transactions.
• Strong communicationskills including the ability to communicate with vendors and collaborate effectively with cross-functional teams.
• Strong vendor relationship focus mindset for both internal and external vendors.
• Problem solving and analytical skills with excellent attention to detail and ability to work independently as well as part of a team.
• Experience with NetSuite (or equivalent ERP system).

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that willmaintainand strengthen our culture whilealigning toour vision and values.

We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:

• Vacation and flex days, and paid company-wideshutdownduring the holiday season.
• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
• Dress for your day – in a casual yet professional environment.
• Retention rewards like "The Big Coffee Break" that reward tenure withadditionalvacation time and a monetary bonus.
• Company-funded RRSP contributions to support your long-term financial goals.

Successful candidates for this position willbe requiredto undergo background checks including criminal records check and education.

ABOUT COOLIT SYSTEMS INC.

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500distinctionin both 2021 and 2022,CoolIT'srapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidlyexpands, there has never been a more exciting time to join our team.

Our Commitment to a Culture of Inclusion & Belonging

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

Our Commitment to a Culture of Inclusion & Belonging

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.