Accounts Payable Specialist

Encore Canada; Brampton; On-site; CAD 56,000 - 68,000; Full time

Job summary

Encore Canada in Brampton, ON is seeking an Accounts Payable Specialist to manage day-to-day AP tasks, match invoices to POs in Oracle/Kanverse, and keep vendor accounts current.

You will communicate with vendors and Encore field locations, reconcile statements, handle exceptions, and support audits. A minimum of 3 years AP experience and strong Excel skills are required.

Qualifications

• High School diploma or equivalent required.
• Minimum 3 years Accounts Payable experience.
• Proficiency in Microsoft Excel is required.
• Basic accounting experience.
• Previous experience with Oracle and/or Kanverse preferred.
• Must have strong customer service background.
• Ability to lead other team members and work with internal and external clients.
• Highly motivated and self-directed.
• Performance driven.
• Keen attention to details.

Responsibilities

• Compile, process and maintain Accounts Payable invoices with 2-way PO matching in Oracle and Kanverse.
• Process invoices with minimal supervision and handle rush items.
• Manage exceptions per company procedures and resolve promptly.
• Weekly invoice review and KPI accounting.
• Communicate with internal customers and vendors regarding documentation and AP procedures.
• Identify and resolve issues to prevent recurrence.
• Archive invoices and reconcile vendor statements timely.
• Research inquiries from Encore locations via AP inbox.
• Lead vendor statement reconciliation and resolve pricing discrepancies.
• Assist other admin departments and support audit requests.

Skills

Excel

Customer service

Leadership

Motivation

Attention to detail

Oracle/Kanverse

Education

High School diploma or equivalent

Tools

Oracle

Kanverse

Job description

Position Overview

Perform the day-to-day processing of accounts payable transactions to ensure that vendor accounts are up to date and accurate. Communicate with vendors regarding account status along with communication to Encore field locations with any Purchase Order (PO) issues. This position will report to the Manager, Accounts Payable.

Key Job Responsibilities

Data Management

• Compile, process and maintain Accounts Payable invoices. Perform a 2-way match within Oracle and Kanverse by verifying accuracy of the Invoice data to the PO and receipt of PO data.


• Process invoices with minimal supervision.


• Process and follow-up on rush items.


• Manage any exceptions to the process according to standard company procedures and resolve these issues in a timely manner.


• Weekly review and follow up of invoices is an important aspect of this AP Specialist position as this is a Key Performance Indicator (KPI) that the AP team is held accountable for.

Internal & External Communication

• Communicate with internal customers, for example Director of Event Technology (DET) and other buyers and/or outside vendors regarding, to obtain required documentation and/or explaining our Accounts Payable procedures.


• Identify and resolve issues related to problem invoices, work with internal buyer/vendor to prevent recurrences.

Information Management

• Archive all invoices in our Finance team’s dedicated folder for AP.


• Reconcile vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail.


• Research inquiries from the Encore locations via the Accounts Payable inbox.


• Special projects as assigned.

Vendor Reconciliation Issues

• Obtain Vendor statements and reconciling open invoices against Oracle.


• Lead efforts to solve open PO’s.


• Contact internal buyers and vendors for any pricing discrepancies.


• Oversee large volume vendors with regular reconciliation of statements.

Other

• Ensure the PO request process is being followed by all staff.


• Assist other Admin Departments when needed.


• Provide support for audit related matters respond to inquiries and support documentation requests.

Job Requirements

• High School diploma, some college a plus or equivalent experience


• Minimum 3 years Accounts Payable experience


• Proficiency in Microsoft Excel is required


• Basic accounting experience


• Previous experience Oracle and/or Kanverse preferred


• Must have strong customer service background


• Ability to lead other team members and work effectively with internal and external clients


• Highly motivated and self-directed


• Performance driven


• Keen attention to details

Competencies

Deliver World Class Service

• Hospitality


• Ownership

Do The Right Thing

• Instills Trust


• Safety Conscious

Drive Results

• Action Oriented

See The Big Picture

• Tech Savvy

Value People

• Communicates Effectively

Salary Pay Range

Salary Pay Range: $56,000 - $68,000
The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

Work Environment

Office: Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.