Accounts Payable/Receivable Specialist - HO

Vantage Group; Canada; On-site; CAD 55,000 - 65,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable Specialist, where you'll play a crucial role in managing financial processes. This position offers the opportunity to work in a dynamic environment, ensuring accurate and timely processing of invoices and payments. With a focus on collaboration and excellence, you'll support both accounts payable and receivable functions, contributing to the overall success of the organization. If you're detail-oriented and thrive in a fast-paced setting, this role is perfect for you. Embrace the chance to grow your career with a global leader in airport and transportation management.

Benefits

Competitive compensation

Career progression opportunities

Access to a global team

Diverse and inclusive workplace

Professional development programs

Qualifications

• 3+ years of experience in Accounts Payable and 1+ year in Accounts Receivable.
• Proficiency in Microsoft Excel and ERP systems is essential.

Responsibilities

• Manage invoice processing and vendor payments efficiently.
• Assist with AR collections and resolve billing discrepancies.

Skills

Accounts Payable Management

Accounts Receivable Management

Microsoft Excel

ERP Systems (Microsoft Dynamics 365)

Analytical Skills

Time Management

Customer Service

Communication Skills

Education

Degree in Accounting

Degree in Finance

Tools

Microsoft Office

Microsoft Dynamics 365

Job description

Who we are

Vantage Group is a global leader in airport and transportation investment, development, management, and advisory services. Since 1994, Vantage’s corporate and network-wide team has managed an award-winning portfolio, building strong partnerships that integrate global expertise and local know-how to solve complex transportation challenges at every network location. Over three decades, Vantage has built a track record of creating customized solutions to transform airports and transportation centers that benefit the passengers, stakeholders, and communities they serve. Vantage is a wholly owned strategic platform of Investcorp Corsair Infrastructure Partners for capital deployment in the airport and transportation sectors.

Notable projects include the award-winning new $5.1B LaGuardia Terminal B in New York, named the 2022World’sBest New Airport Terminalby Skytrax, and the $4.2B development of a new international Terminal 6 at John F. Kennedy International Airport, now underway. Elsewhere, Vantage leads major concessions redevelopment projects at Chicago Midway International Airport, Kansas City International Airport’s new terminal, and Philadelphia’s historic William H. Gray III 30th Street Station.

The role

The Accounts Payable Specialist is responsible for efficiently managing invoice acquisition and processing, supporting account reconciliations, verifying bank accounts, and handling payments to vendors and employees. This role requires proactive anticipation of needs, critical thinking, problem-solving, and adherence to high standards of professionalism and confidentiality.

Key responsibilities

Accounts Payable Responsibilities

• Review, verify, and process invoices and expenses from multiple entities in a timely manner.
• Verify bank account information for vendors and employees to ensure secure and accurate payment processing.
• Follow up on and clarify any discrepancies or inaccuracies regarding invoices, expenses, and purchase authority limits.
• Actively assist in preparing payment runs, electronic funds transfers, and wire payments.
• Collect, verify, and maintain complete and accurate records for suppliers and vendors.
• Complete month-end closing activities and support reporting requirements.
• Research and respond to inquiries from both internal and external stakeholders.
• Reconcile vendor statements to ensure accuracy and consistency.
• Support additional accounting administrative tasks as needed.
• Collaborate with accounting staff to ensure accuracy and consistency across finance operations.

Accounts Receivable Responsibilities

• Assist with Accounts Receivable (AR) collections, including contacting customers regarding overdue accounts, resolving disputes, and ensuring timely receipt of payments.
• Generate and distribute AR aging reports to identify delinquent accounts and recommend appropriate actions.
• Reconcile customer accounts and manage adjustments, credits, and unapplied payments as necessary.
• Collaborate with internal departments to resolve billing discrepancies or customer inquiries efficiently.
• Support month-end and year-end closing activities related to both AP and AR functions.
• Perform other duties as assigned to support the accounting team, including cross-training on other accounting processes and special projects.

Other Duties

• Perform additional responsibilities related to accounts payable as assigned, adapting to the department’s evolving needs.

About you

• Degree in Accounting, Finance, or a related field preferred.
• Minimum of 3 years in Accounts Payable.
• Minimum 1 year in Accounts receivable.
• Adaptable to both office-based and remote work settings.
• Proficiency in Microsoft Office, especially Excel (intermediate level required).
• Experience with ERP systems, particularly Microsoft Dynamics 365.
• Experience in a high-volume processing environment is essential.
• Strong time management skills with an ability to meet deadlines.
• Excellent customer service and communication skills.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal skills for building effective working relationships.
• Ability to work in a matrix organization and cross-functionally with impacted stakeholders.
• Strong capabilities in reporting and analysis are matched by strong communication skills.
• Excellent verbal and written communication skills required; must be comfortable connecting and communicating with individuals at all levels of an organization.
• Demonstrated team leadership skills with the ability to motivate and develop team members for exceptional performance and contribution.
• Ability to navigate ambiguous situations, bring options and provide recommendation.
• Solutions driven and self-starter, who understands the importance accuracy and timeliness make a difference and contribute to the success of the business.

What we offer

In addition to a competitive compensation and benefits package, career progression, and access to a global team of talented professionals, we are growing and offer boundless opportunities to make your mark. If you share our sense of adventure, come, and join us for the journey. The salary range for this position is $55,000 - $65,000.

To apply

All qualified candidates who are legally entitled to work in Canada will be considered.

At Vantage Group, we seek and welcome unique backgrounds, perspectives, experiences and skills. As a global organization, we are always looking for differentiated points of view. We know that a diverse, inclusive and empowered workforce is essential to our shared success, and we invite you to join us for the journey.

For more information about Vantage Group, please visit: www.vantagegroup.com