Accounts Payable - Grasslands Public Schools

Grasslands Public Schools; Brooks; On-site; CAD 40,000 - 60,000; Full time

Job summary

Grasslands Public Schools is seeking an Accounts Payable professional for a full-time role. Responsibilities include managing invoicing, ensuring compliance with financial regulations, and providing excellent service to staff and vendors. The ideal candidate will have prior bookkeeping experience and a commitment to the school's mission of fostering student success.

Benefits

Up to 92% of benefit premiums paid

Paid Sick Leave and Family Medical Leave

Weekends off and extended holidays

Discounts on memberships at fitness centres

Qualifications

• Minimum 3 years of bookkeeping experience required.
• High School Diploma or equivalent is mandatory.
• Understanding of Accounts Payable processes is crucial.

Responsibilities

• Collecting and coding invoices for payment processing.
• Researching invoice discrepancies and resolving issues.
• Assisting in the preparation of audit lead sheets.

Skills

Customer service

Teamwork

Problem solving

Organizational skills

Communication skills

Data entry

Accounts Payable processes

Education

High School Diploma or equivalent

Post-secondary training or diploma

Tools

Google Suite

Microsoft Office

Job description

GRASSLANDS PUBLIC SCHOOLS is accepting applications!

Position: Accounts Payable

Contract Type: Full Time; Probationary

35 hours per week; Mon- Thurs: 8:30AM to 4:30PM & Fri: 8:30AM to 4:00PM

Duration of Position: August 5, 2025 - July 31, 2026; with the possibility of extension

Location: Grasslands Central Office

Application close date: Until a applicant pool has been established .........................................................................................................................................................................................................................

Treaty Acknowledgement

We wish to acknowledge Treaty 7 territory - the ancestral and traditional territory of the Blackfoot Confederacy: Kainai, Piikani and Siksika as well as the Tsuut'ina First Nation and Stoney Nakoda First Nation. We acknowledge the many First Nations, Métis and Inuit whose footsteps have marked these lands for generations. We are grateful for the traditional Knowledge Keepers and Elders who are still with us today and those who have gone before us. We recognize the land as an act of reconciliation and gratitude to those whose territory we reside on or are visiting.

About

At Grasslands Public Schools we look for people who are passionate about being a part of a collaborative team that thrives on a foundation of:

Student Learning

School + Community Relationships

Inclusive + Healthy Environments

Grasslands Public School is hiring!

Grasslands Public School is seeking applications to work on our Finance team in an Accounts Payable position.

To be effective in this role, the successful applicant will not only require a background in bookkeeping and office administration, but also able to provide excellent customer service to Grasslands' employees and outside stakeholders, when carrying out job duties. This role will also be a part of a collaborative team of support staff that, as required, greet visitors, take phone inquiries, and work on annual tasks to ensure a seamless delivery of Grasslands' services, and an experience that is reflective of Grasslands' mission and values.

GRASSLANDS PUBLIC SCHOOLS MISSION

Provide opportunities that inspire students to achieve and succeed as resilient learners who positively impact their communities.

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IT'S GREAT TO WORK at Grasslands!

• Up to 92% of benefit premiums paid and effective your first day under contract (extended health & dental, Extended Disability, Group Life, and more)
• premium percentage paid is based on hours worked
• Paid Sick Leave, Family Medical Leave, and Personal leave.
• In this role you will have weekends off, and often have extended time off during holiday seasons, as scheduled on the school calendar.
• Grasslands Public Schools, has partnerships with the City of Brooks Recreation Services and Anytime Fitness, to offer discounts at the JBS Canada Centre and Anytime Fitness, on memberships and passes, for Grasslands employees and qualifying family members.
  
  

To Learn More About Us Please Visit

• Grasslands Public Schools website at:
  
  

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Job Duties

• Collecting, verifying, coding and obtaining the necessary authorizations and supporting documentation to support the payment of suppliers and vendors for the procurement of goods and services of the Division.
• Entering and uploading invoices into the ERP system for payment processing via bi-weekly cheques runs.
• Researching and resolving invoice discrepancies and issues.
• Corresponding with vendors and responding to inquiries.
• Filing of cheques vouchers and archiving information for future reference.
• Maintaining vendor files and producing reports to support the Accounts Payable function.
• Assist in the preparation of the audit lead sheets and participate in the year-end audit tasks.
• Processing year-end information as required by the external auditors and supplying any information needed to substantiate transactions.
• Reconcile general ledger accounts as assigned.
• Coordinate the delivery of mail during the summer for Brooks schools.
• Back-up for Accounting Clerk.
• Participate in the planning and coordination of the Employee Recognition Evening.
• Attending workshops and seminars when required.
• Assisting in answering phones, greeting visitors to the Division office, and distributing bus passes as required.
• Perform other duties as required.
  
  

Ideal Candidates Skills & Abilities

• Understanding and appreciation of Grasslands Public Schools mission and values.
• Respect and value all individuals with sensitivity to diversity and able to contribute a school environment that supports this.
• Understanding and appreciation on how this role impacts the school, division and community.
• Excellent customer service skills.
• Excellent teamwork skills.
• Enjoys and can thrive in a fast paced, busy and sometimes loud environment.
• Ability to prioritize multiple demands and effectively manage time to meet deadlines.
• Strong communication skills; written, verbal and reading
• Good problem solving, organizational and multitasking skills.
• Knowledge of Accounts Payable processes and procedures.
• Knowledge of general accounting procedures.
• Proficient in data entry and other office/administrative procedures.
• Proficient in Google Suite and Microsoft Office.
• Ability to ensure the appropriate level of confidentiality.
• Ability to establish and maintain effective working relationships with coworkers, Division employees, vendors, and other stakeholders.
• Personal integrity and trustworthiness and able to establish trust and rapport with students and coworkers.
  
  

Education And Experience

• High School Diploma or equivalent
• Minimum 3 years of bookkeeping experience
  
  

Considered An Asset But Not a Requirement

• Post-secondary training, diploma or degree in a relevant field
• A combination of the minimum education requirements, along with relevant experience, may be considered-
  
  

Successful applicants will be required to submit before start date:

• Current Criminal Record Check (CRC)
  
  

Original document reported within the last 6 months of hire date; condition of employment

! Applicants cannot work before a clear CRC has been provided and approved !

Please Provide The Following With Your Application

• current cover letter and resume.
• contacts for three (3) references; preferably in a professional setting.
• transcripts if applicable
  
  

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Thank you for your interest in being a member of our team at Grasslands Public Schools!

We are looking forward to reviewing the submissions from all who apply, and will contact those who are selected for an interview.

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