Accounts Payable Coordinator- Senior Level

Open Positions @ Tilley; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading retail company in Toronto is seeking an experienced AP Coordinator to manage accounts payable functions, ensuring accurate processing and reconciliation of invoices. Candidates should have a minimum of 4 years of experience in accounts payable, preferably in a retail environment, and proficiency in Microsoft Excel and ERP systems. This full-time on-site role offers competitive compensation and benefits including health and dental.

Benefits

Competitive compensation

Health & dental benefits

Employee discount on merchandise

Paid vacation

Free parking

Qualifications

• 4 years of progressive experience in accounts payable ideally in a retail or merchandise-focused environment.
• Strong understanding of inventory and non-inventory (GNFR) payables workflows.
• Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.

Responsibilities

• Full-cycle accounts payable processing for merchandise and GNFR invoices.
• Review and reconcile 3-way match for merchandise invoices.
• Ensure timely processing of GNFR invoices like marketing and logistics expenses.

Skills

Business Continuity Planning

Food Technology

Import

Education

Diploma or degree in Accounting or Business Administration

Tools

Microsoft Dynamics NAV

Microsoft Excel

Job description

Role : AP Coordinator- Senior Level

Company : Unity Group of Companies

Position Summary

As a key member of the Finance team the Accounts Payable Coordinator is responsible for overseeing and executing advanced accounts payable functions related to both merchandise and goods not for resale (GNFR) invoices. This role ensures timely accurate processing and reconciliation of high-volume transactions in a dynamic environment while acting as a key liaison between the finance team merchandising operations and external vendors.

This position requires a strong understanding of retail supply chain flows cost center allocation and inventory-related accounting processes. The ideal candidate will bring a high degree of accuracy initiative and leadership to support continuous improvement within the AP function.

Key Responsibilities

Full-cycle accounts payable processing for merchandise (inventory) and GNFR invoices including PO and non-PO matching.

Review and reconcile 3-way match (invoice PO and receiving documents) for merchandise invoices; resolve quantity and price discrepancies with buyers or warehouse teams.

Review and validate CBSA (Canada Border Services Agency) and freight invoices for accuracy ensuring appropriate allocation of duties and shipping costs to corresponding inventory purchase orders.

Track and log CBSA import documentation to support timely and accurate filing of duty drawback claims.

Ensure timely and accurate processing of GNFR invoices such as marketing logistics and store operations expenses.

Review invoices for appropriate documentation and approvals in accordance with internal control policies.

Oversee weekly and monthly payment runs (cheque EFT and wire transfers) ensuring proper cutoffs and vendor prioritization.

Maintain and reconcile vendor accounts including issuing debit memos or investigating aged items.

Act as an escalation point for complex vendor queries and internal disputes.

Partner with the inventory logistics and merchandising teams to investigate discrepancies and delays in invoice processing.

Lead or assist with month-end closing activities including accruals journal entries and GL reconciliations related to AP and inventory receipts.

Support year-end audit by preparing required documentation and reports.

Recommend and support improvements in AP processes and systems (e.g. automation or workflow enhancements).

Maintain compliance with company policies and tax regulations (e.g. HST).

Qualifications

Diploma or degree in Accounting Business Administration or a related field.

4 years of progressive experience in accounts payable ideally in a retail or merchandise-focused environment.

Strong understanding of inventory and non-inventory (GNFR) payables workflows.

Proficient in Microsoft Excel and experience with ERP systems (Microsoft Dynamics NAV / Business Central preferred).

Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.

Strong interpersonal and communication skills with a proactive and problem-solving mindset.

Detail-oriented with a strong understanding of internal controls and audit requirements.

Preferred Experience

Prior experience working with retail operations and merchandise accounting.

Familiarity with international suppliers and foreign currency payments.

Why Join Us

Competitive compensation

Health & dental benefits

Employee discount on merchandise

Paid vacation

Other details

Markham / 401 intersection

Monday to Friday

On-site role

Free parking

We thank all the applicants for their interest. However only selected candidates will be contacted for interviews by the hiring team.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Required Experience :

Senior IC

Key Skills

Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe

Employment Type : Full-Time

Experience : years

Vacancy : 1